Property Inspections and Maintenance Coordinator

peopleworth; Prince Albert; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Growth opportunities

People-centred culture

Job summary

peopleworth is seeking a Property Inspections and Maintenance Coordinator to support commercial properties in the Western Cape. The role covers inspections, maintenance coordination, and documentation, with travel between sites and interaction with tenants and service providers.

Based in Bellville, you will document findings, arrange viewings, obtain quotations, and ensure work is completed. A practical, organised individual with strong communication and record-keeping skills is ideal.

Qualifications

• Experience in property maintenance, facilities coordination or similar role.
• Experience conducting property inspections and producing clear inspection reports.
• Experience coordinating contractors, technicians or maintenance service providers.
• Ability to assess maintenance concerns and obtain quotations.
• Strong problem-solving skills and ability to identify next steps.
• Professional communication with tenants, contractors and property reps.

Responsibilities

• Conduct routine inspections at commercial properties, document findings and actions.
• Arrange and conduct property viewings for prospective tenants.
• Present available spaces with accurate information during viewings.
• Receive and assess maintenance queries and determine next steps.
• Arrange access for contractors and service providers.
• Coordinate quotations and monitor maintenance work to completion.

Skills

Property maintenance

Facilities coordination

Inspections

Communication skills

Driving licence

Organisational skills

Education

Facilities management related qualification

Tools

Excel

Document management systems

Calendar apps

Mobile messaging tools

Job description

At peopleworth, we support work where people and performance thrive. As part of our Employer Group, we work with a variety of forward-thinking partners and are excited to share this opportunity that sits within our growing group.

Role Overview

The Property Inspections and Maintenance Coordinator will support the physical condition, presentation, and day-to-day maintenance of commercial buildings. Based in Bellville, Western Cape, this field-focused role is responsible for conducting property inspections and viewings, assessing maintenance concerns, coordinating contractors, and following repair work through to completion.

The role requires a practical, organised individual who is comfortable travelling between properties, engaging with tenants and service providers, and maintaining accurate records of inspections and maintenance activity.

Requirements

• Demonstrated experience in property maintenance, facilities coordination, building inspections, property management, or a similar role
• Experience conducting property inspections and producing clear inspection reports
• Experience coordinating contractors, technicians, or maintenance service providers
• Demonstrated ability to assess maintenance concerns and obtain suitable quotations
• Strong practical problem-solving skills and the ability to identify appropriate next steps
• Professional communication skills when engaging with tenants, contractors, property representatives, and prospective occupants
• Strong organisational skills and the ability to manage multiple property visits, maintenance matters, and deadlines
• Attention to detail when recording property condition, maintenance activity, and completed work
• Proficiency with email, spreadsheets, mobile communication tools, calendars, and document management systems
• A valid driver's licence and reliable access to transport for travel between commercial properties
• The ability to work independently while providing regular updates on progress and outstanding actions
• A relevant qualification in facilities management, property studies, building management, operations, or a related field would be advantageous

Key Responsibilities

• Conduct routine, entry, exit, and follow-up inspections at commercial properties
• Document inspection findings clearly, including maintenance concerns, property condition, required actions, and supporting photographs where appropriate
• Arrange and conduct property viewings for prospective commercial tenants
• Present available commercial spaces professionally and provide accurate property information during viewings
• Receive and assess property maintenance queries and determine the appropriate next steps
• Arrange access to properties for contractors, service providers, tenants, and other relevant stakeholders
• Request and compare quotations from contractors and service providers for maintenance and repair work
• Coordinate approved maintenance work from initial instruction through to completion
• Monitor contractor attendance, workmanship, deadlines, and outstanding actions
• Confirm that maintenance work has been completed and report unresolved or recurring issues
• Maintain accurate inspection reports, maintenance records, quotation documents, photographs, and contractor updates
• Communicate maintenance progress and property access requirements to relevant stakeholders
• Identify urgent health, safety, security, or property condition concerns and elevate them promptly
• Support property handovers and ensure that the condition of the premises is recorded accurately

Benefits

• Collaborative, people-centred performance culture
• Opportunities to grow in a fast-paced environment

Throughout everly y stage, we value clear communication, respectful engagement, and timely feedback.