Property Coordinator

TN United Kingdom; East London; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking a Property Coordinator to manage correspondence and support property management activities. This role involves organizing meetings, maintaining filing systems, and liaising with stakeholders. The ideal candidate will possess exceptional communication skills and strong IT proficiency, with the ability to work under pressure. Join a dynamic team where your organizational talents and proactive problem-solving will contribute to efficient estate office operations and enhance the overall property management experience.

Qualifications

• Exceptional written and oral communication skills are essential.
• Strong IT skills and proficiency in various software packages required.
• Experience in a project or property environment is a plus.

Responsibilities

• Handle written and email correspondence related to property management.
• Conduct regular site inspections and report findings accurately.
• Maintain electronic and paper filing systems for efficient operations.

Skills

Written Communication

Oral Communication

IT Proficiency

Organisational Skills

Time Management

Project Management

Interpersonal Skills

Confidentiality Understanding

Job description

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Property Coordinator - Permanent, Blackwall (E14)

Hours: 40 per week, 08:30am - 17:30pm, Monday to Friday

Duties & Responsibilities

1. Handle written and email correspondence related to property management.
2. Plan and organise diaries and meetings.
3. Inform attendees of meetings and prepare agendas.
4. Attend team meetings to take minutes upon request.
5. Attend grievance meetings and record minutes across the portfolio.
6. Maintain electronic and paper filing systems to ensure efficient estate office operations.
7. Liaise with internal and external stakeholders as needed.
8. Assist with property management activities, including compliance data review, lease summaries, and infringement tracking.
9. Conduct regular site inspections and report findings accurately.
10. Support the production of reports related to service charge budgeting.
11. Maintain landlord liabilities registers and assist with quarterly client reporting.
12. Review correspondence and information before issuing to tenants.
13. Communicate with residents and leaseholders as required.
14. Track KPIs related to property management, including lease status, service charges, and operational issues.
15. Proactively identify problems and suggest improvements.
16. Ensure the resident database is current.
17. Assist in preparing management packs and provide admin training.
18. Support S20 preparation and issuance.
19. Coordinate onsite projects, including information collation, deadline follow-up, and liaising with the Projects team and RSM.
20. Oversee tasks related to the Building Safety Act and related programs.

Skills & Experience

• Exceptional written and oral communication skills.
• Strong IT skills, including proficiency in various software packages.
• Ability to work under pressure and meet deadlines.
• Good organisational and time management skills.
• Experience in a project or property environment.
• Effective communication with all levels of the business and external parties.
• Excellent interpersonal skills.
• Flexible and adaptable to various tasks and deadlines.
• Discretion and understanding of confidentiality issues.