Property Administrator (Fixed Term Contract)

Excellerate Jhi; KwaZulu-Natal; On-site; ZAR 30 000 - 60 000; Full time

Job summary

Join a forward-thinking real estate services company that values entrepreneurial spirit and celebrates your contributions. In this dual role, you will support property management functions, focusing on leasing and debtor administration. Your responsibilities will include managing lease agreements, maintaining data integrity, and ensuring timely rental payments. Collaborate with talented professionals and enjoy opportunities for personal and professional growth in a rewarding environment. This role promises a dynamic career path in a company dedicated to quality and excellence.

Qualifications

• Minimum Grade 12 with Accountancy as a subject.
• At least 2 years of experience in a similar property management role.

Responsibilities

• Administer Agreements of Lease and manage associated contracts.
• Oversee the collection of rental payments and control debtor accounts.

Skills

Property Management Experience

MS Office Proficiency

Communication Skills

Organizational Skills

Legal Knowledge (FICA, POPIA)

Education

Grade 12 with Accountancy

Tools

SAP

MDA

Job description

Who We Are

We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients.

We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing, and management of their assets.

Our dedication to quality and excellence sets us apart in the industry.

Why choose us

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work.

Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth.

At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

About The Role

In this dual role encompassing both Leasing and Debtors Administration, you will support our property management functions.

Your main responsibilities include administering Agreements of Lease, managing associated contracts, maintaining data integrity for buildings and tenants, and fostering strong relationships with tenants and property managers.

You will also oversee the collection of rental payments to ensure healthy cash flow and control of debtor accounts.

What You Will Bring

• Minimum Grade 12 with Accountancy as a subject.
• At least 2 years of experience in a similar property management role.
• Proficient typing skills for document handling.
• Advanced skills in MS Office and property contract systems like SAP or MDA.
• Effective phone communication skills.
• Strong organizational and administrative abilities.
• Clear verbal and written communication skills.
• Knowledge of legal and regulatory requirements such as FICA and POPIA.
• Understanding of financial principles related to commissions, turnover reports, and invoices.
• Experience in preparing lease agreements, cession documents, and reports.

What you will be doing

• Investigate and resolve credit balances, ensuring corrections or refunds are processed monthly in collaboration with the Debtors Administrator.
• Manage contract creation, coordinate with brokers and the FIC Department, prepare commission calculations and lease packs, and handle cession and cancellation agreements.
• Manage lease renewals, liaise with tenants, conduct credit vetting, prepare KYC risk ratings, and handle deposits and FICA documents.
• Update tenant data, manage tenant files, track turnover figures, handle queries, and prepare lease documents.
• Ensure accuracy of lease documentation, including contracts and guarantees, and manage tenant vacating procedures.
• Coordinate with meter reading companies, address tenant and broker queries, and ensure timely payments.
• Communicate with internal staff on tenant issues, facilitate key handovers, and assist with space and municipal bill management.