Project Specialist

Tsebo Solutions Group; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading solutions company in Cape Town is seeking a Project Finance Coordinator to oversee project completion, costing, and client liaison. The ideal candidate will have a diploma in Project Management, at least 3 years of finance administration experience, and a strong ability to manage multiple stakeholders effectively. This role emphasizes attention to detail and excellent communication skills.

Qualifications

• Minimum 3 years’ experience in finance administration.
• Experience working with multiple stakeholders.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate project completion, planning, cost estimation, financing, and cost control.
• Conduct visual quality assurance inspections when required.
• Liaise with clients to identify project requirements, scope, and objectives.

Skills

3rd Party Management of financial transactions

Budget Management

Reporting and tracking

Relationship Management

Attention to detail

Good communication skills

Computer literate

Education

Matric/Grade 12

Diploma in Project Management or Equivalent

Related technical knowledge

Tools

MS Word

Excel

MS Outlook

MS Project

Job description

Duties & Responsibilities

Project Finance, Coordination & Administration

• Coordinate project completion, planning, cost estimation, financing, and cost control.
• Conduct visual quality assurance inspections when required.
• Log work orders and create purchase orders.
• Liaise with clients to identify project requirements, scope, and objectives.
• Assist in compiling business cases and work authorizations.
• Coordinate the approval process of project documentation.
• Ensure client needs are met and resolve project-related issues.
• Conduct risk management and implement rectification measures.
• Prepare project proposals, schedules, budgets, and monitor progress.
• Act as the contact point for project status communication.
• Report to management and ensure timely project documentation.
• Monitor project budgets and manage budget coalition for facilities management.
• Establish internal controls for accounting functions and invoice coding.
• Ensure financial controls are maintained and assist with financial reporting.
• Manage account queries and outstanding debtors.
• Process pass-through costs and payments, including supplier contract administration.
• Handle invoice queries and follow up on unpaid invoices.
• Monitor team leave days and participate in client meetings.
• Monitor accruals for financial year-end.
  
  

Daily Administrative Support:.

• Maintain uninterrupted workflow and efficient filing of project documentation.
• Schedule and conduct feedback meetings with stakeholders.
• Control sensitive information distribution and prepare project-related reports.
• Support Project Managers during site visits and meetings.
• Communicate meeting outcomes to relevant parties.
  
  

Stakeholder Management

• Identify project-impacted individuals/organizations and manage expectations.
• Develop engagement strategies for stakeholders throughout project execution
  
  

Customer Service And Advice

• Facilitate open communication and provide timely project-related advice.
• Stay updated on business changes and ensure compliance within project frameworks.
• Resolve customer queries and enhance operational efficiencies.
• Maintain supplier information and manage conflict resolution.
  
  

Reporting

• Prepare and submit project reports on a weekly/monthly basis.
• Compile presentations and maintain project documentation for reference.
• Generate statistics and maintain project records, including financial data.
  
  

Skills and Competencies

• 3rd Party Management of financial transactions
• Budget Management.
• Reporting and tracking.
• Relationship Management
• Acute awareness of project interdependence
• Attention to detail
• Cost reporting
• Computer literate
• Excellent interpersonal skills
• Excellent interpersonal skills
• Attention to detail and strong organisational skills
• Good communication skills
• Ability to display professionalism
  
  

Qualifications

• Matric/Grade 12
• Diploma in Project Management or Equivalent
• Related technical knowledge
• Minimum 3 years’ experience
• finance administration.
• Working with multiple stakeholders.
• MS Word, Excel, MS Outlook, MS Project.