Project Operations Coordinator

Talent Evolution (Pty) Ltd; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading project management firm in Johannesburg is seeking a Project Operations Coordinator to provide comprehensive administrative and coordination support. Responsibilities include supporting project leads, managing timelines, facilitating cross-team collaboration, and ensuring compliance. The ideal candidate will have at least 3 years of experience in project coordination and proficiency in project planning tools. This role offers a monthly salary of R30,000 to R40,000 and opportunities for growth into a more senior capacity.

Qualifications

• Minimum of 3 years’ experience in project coordination, admin, or operational support.
• Experience using project planning or collaboration tools.
• Ability to manage multiple priorities effectively.

Responsibilities

• Support multiple project leads with coordination, timeline tracking, and deliverable management.
• Act as Super Admin for project documentation and submission systems.
• Schedule meetings, capture accurate minutes, and manage follow-up action tracking.
• Maintain updated project timelines and report on critical milestones.
• Track budget alignment: monitor planned vs actual spend and flag deviations.

Skills

Intermediate to advanced MS Office Suite

Project planning tools

Budget monitoring

Time management

Cross-functional communication

Education

Certificate or diploma in Project Management or Business Administration

Tools

MS Project

Smartsheet

Job description

Project Operations Coordinator required in Johannesburg.

This role provides comprehensive administrative and coordination support to both the Executive Committee (EXCO) and project leads. With over 40 active and upcoming projects, the Project & Executive Operations Coordinator will act as a central hub for project documentation, deadline tracking, and cross-functional communication.

The role includes planning support, document control, meeting management, budget monitoring assistance, and ensuring efficient collaboration between departments and service providers.

This is a mid-level administrative role with opportunity for growth into a more senior support capacity. The individual must be process-driven, highly organised, and committed to meeting deadlines in a dynamic environment.

Salary: R30 000 – R40 000 per month.

Duties and Responsibilities:

• Support multiple project leads with coordination, timeline tracking, and deliverable management
• Act as Super Admin for project documentation and submission systems
• Schedule meetings, capture accurate minutes, and manage follow-up action tracking
• Maintain updated project timelines and report on critical milestones
• Track budget alignment: monitor planned vs actual spend and flag deviations
• Use project management software (e.g. MS Project, Agile 10, Prince2, Six Sigma) for scheduling and reporting
• Provide general admin support: document filing, control, and printing
• Ensure internal archiving and compliance protocols are followed
• Facilitate cross-team collaboration including external service providers
• Support EXCO with planning, reporting, and coordination-related administrative functions

Requirements:

Education & Qualifications:

• Certificate or diploma in Project Management or Business Administration (preferred)

Experience:

• Minimum of 3 years’ experience in project coordination, admin, or operational support
• Experience using project planning or collaboration tools (e.g. Smartsheet, MS Project, Agile, etc.)

Technical Skills:

• Intermediate to advanced MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong knowledge of scheduling, reporting, and document control practices

Attributes:

• Exceptionally well-organised and deadline-focused
• High attention to detail in documentation and version control
• Proactive and solution-oriented with strong follow-through
• Clear communicator and confident working across departments
• Comfortable working under pressure and managing multiple priorities
• Eager to grow into a senior administrative or executive support role
• Reliable and process-driven with a strong sense of ownership