Project Coordinator Role – Johannesburg (Ref : 2570)

Project Coordinator Role – Johannesburg (REF : )

Manage and support the procurement activities within a project, ensuring that goods, services, and works are acquired in a timely, cost-effective, and compliant manner.

Work closely with project managers, procurement teams, and suppliers to maintain smooth project execution and ensure procurement requirements align with project goals.

Key Responsibilities:

1. Procurement Support: Assist in the preparation and execution of procurement plans, including identifying project procurement needs and specifications. Coordinate with suppliers and contractors, ensuring timely and accurate delivery of goods and services. Assist in identifying, evaluating, and selecting suppliers and contractors. Maintain supplier relationships and manage communications to resolve any issues or concerns. Ensure that all vendors adhere to contractual obligations, including delivery schedules and quality standards.
2. Documentation and Reporting: Maintain accurate procurement records, including purchase orders, contracts, invoices, and related documents. Prepare and present procurement reports to project managers, highlighting progress, issues, and budget status. Ensure all procurement activities are documented in accordance with project and company processes and policies.
3. Budget and Cost Control: Assist in tracking procurement expenditures to ensure they stay within project budgets. Help prepare cost estimates and analyze spending trends to identify potential cost-saving opportunities.
4. Compliance and Risk Management: Ensure compliance with all relevant laws, regulations, and industry standards in procurement practices. Identify potential procurement risks and collaborate with the project team to mitigate those risks. Support in managing and maintaining the project's procurement database and ensuring all data is accurate and up to date.

Required Skills and Qualifications:

• Knowledge of procurement processes, contracts, and vendor management advantageous.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in procurement software and Microsoft Office Suite.
• Attention to detail, problem-solving skills, and ability to handle multiple tasks simultaneously.

Desired Attributes:

• Ability to work well under pressure and meet tight deadlines.
• Strong negotiation skills and the ability to resolve disputes effectively.
• Familiarity with industry-specific procurement regulations or standards.

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