Project Coordinator & Executive Assistant

Afrizan People Intelligence; Johannesburg; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading organization is seeking a skilled Project Coordinator & Executive Personal Assistant to support a Group Executive in driving strategic initiatives. This dual-role requires both high-level project coordination and meticulous administrative execution, making it ideal for an experienced professional ready to contribute effectively.

Qualifications

• Minimum 3 years’ experience in project coordination and executive-level support.
• Strong understanding of business processes and corporate governance.
• Exceptional written and verbal communication skills.

Responsibilities

• Assist in planning, executing, and tracking strategic projects and initiatives.
• Manage and maintain the executive's schedule and travel arrangements.
• Prepare high-quality reports and presentations.

Skills

Communication skills

Project management

Strategic planning

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Project Management

Bachelor's Degree in Strategy

Job description

A leading organisation is searching for a skilled Project Coordinator & Executive Personal Assistant to support a Group Executive responsible for driving strategic initiatives across the organisation. This rare dual-role opportunity is ideal for someone who can seamlessly judge high-level coordination with meticulous administrative execution.

Responsibilities:

Project Coordination Duties:

• Assist in planning, executing, and tracking strategic projects and initiatives
• Coordinate cross-functional collaboration among internal teams, executives, and external stakeholders
• Prepare high-quality reports, presentations, and briefings to support decision-making
• Manage project timelines, deliverables, and resource allocation, ensuring strategic alignment
• Organise meetings, workshops, and strategy sessions; maintain records, agendas, and action items to ensure meetings are productive and outcomes are tracked
• Identify bottlenecks, risks, and opportunities for improvement within strategic projects
• Oversee budget tracking and resource management for strategy-related initiatives

Executive Personal Assistant Duties:

• Manage and maintain the executive's schedule, appointments, and travel arrangements, including flights, accommodations, and itineraries
• Arrange and coordinate meetings and events, including preparing relevant materials
• Prepare and edit correspondence, communications, presentations, and other documents
• Conduct research, collect and analyse data to prepare reports and documents
• Act as a key liaison between the Group Executive: Strategy and internal/external stakeholders including managing emails, phone calls, and correspondence
• Oversee office supplies, equipment and other administrative functions to ensure a well-organised work environment for the team
• Manage and reconcile expense reports
• Handle confidential information with discretion

Requirements:

• Bachelor's Degree in Business Administration, Project Management, Strategy, or a related field.
• Minimum 3 years’ experience in project coordination and executive-level support.
• Strong understanding of strategic planning, business processes, and corporate governance.
• Exceptional communication skills, both written and verbal.

EE Disclaimer:

All positions will be filled in accordance with the company's Employment Equity plan. We encourage people with disabilities to apply.

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