Project Coordinator

-; Johannesburg; Hybrid; ZAR 400,000 - 500,000; Full time

Job summary

An international energy company seeks a Project Coordinator to support the Construction Manager in executing retail construction projects. Responsibilities include planning, coordinating, and ensuring compliance with safety standards. The role requires excellent organizational skills and a background in construction management. The position offers a hybrid work model.

Benefits

Flexible working options

Collaboration spaces

Inclusive environment

Qualifications

• 4 years' experience in construction or project coordination, preferably in retail or fuel station environments.
• Understanding of construction project lifecycles and retail fit-out timelines.
• Familiarity with health & safety and environmental compliance processes.

Responsibilities

• Assist in developing project execution plans, schedules, and budgets.
• Coordinate pre-construction activities including site assessments and contractor onboarding.
• Monitor site progress and ensure alignment with project milestones and safety protocols.

Skills

Strong organizational and time management skills

Excellent written and verbal communication

Proficiency in MS Project, Excel, and document control systems

Working knowledge of construction drawings, contracts, and regulatory requirements

Ability to lead multiple priorities in a fast-paced environment

Education

Diploma, Degree or equivalent experience in Construction Management, Civil Engineering, or related field

Tools

MS Project

Excel

Job description

Job Description:

The Project Coordinator supports the Construction Manager in planning, coordinating, and executing retail construction projects across the network. This role ensures that all project activities from pre-construction through to handover are delivered on time, within budget, and in compliance with safety and quality standards.

About bp

Our purpose is to deliver energy to the world, today and tomorrow. For over 100 years, bp has focused on discovering, developing, and producing oil and gas in the nations where we operate. We are one of the few companies globally that can provide governments and customers with an integrated energy offering. Delivering our strategy sustainably is fundamental to achieving our ambition to be a net zero company by 2050 or sooner.

Key Responsibilities

Project Planning & Coordination

• Assist in the development of project execution plans, schedules, and budgets.

• Coordinate pre-construction activities including site assessments, permit applications, and contractor onboarding.
• Maintain project documentation including meeting minutes, schedules, and progress reports.

Communication & Stakeholder Engagement

• Act as a liaison between internal teams (e.g., Operations, Technical Standards, Finance) and external team members (e.g., contractors, consultants, local authorities).

• Facilitate regular project meetings and ensure timely communication of updates, risks, and changes.

Construction Oversight

• Monitor site progress and ensure alignment with project milestones and safety protocols.

• Support the Construction Manager in managing contractor performance and resolving on-site issues.
• Track and process change orders, RFIs, and contractor submittals.

Budget & Schedule Monitoring

• Track project expenditures and assist in cost forecasting and reporting.

• Identify potential delays or cost overruns and escalate to the Construction Manager with recommended actions.

Compliance & Quality Assurance

• Ensure all construction activities comply with company standards, local regulations, and HSSE requirements.

• Support audits, inspections, and quality assurance processes.

Required Skills & Competencies

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency in MS Project, Excel, and document control systems.
• Working knowledge of construction drawings, contracts, and regulatory requirements.
• Ability to lead multiple priorities in a fast-paced environment.

Education

• Diploma, Degree or equivalent experience in Construction Management, Civil Engineering, or related field.

Experience

• 4 years' experience in construction or project coordination (retail or fuel station environment advantageous)
• Understanding of construction project lifecycles and retail fit-out timelines
• Familiarity with health & safety, and environmental compliance processes

We support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees' lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, collaboration spaces in a modern office environment, and many others benefits! We operate a hybrid model with 60% from the office and 40% from home with flexibility as agreed with line management.

Travel Requirement
No travel is expected with this role

Relocation Assistance:
This role is not eligible for relocation

Remote Type:
This position is a hybrid of office/remote working

Skills:
Acquisitions and divestments, Acquisitions and divestments, Agility core practices, Agreements and negotiations, Analytical Thinking, Business process improvement, Commercial Acumen, Communication, Creativity and Innovation, Customer centric thinking, Data Analysis, Data visualization and interpretation, Decision Making, Digital Collaboration, Digital fluency, Industry knowledge and advocacy, Leading transformation, Negotiation planning and preparation, Offer and product knowledge, Partner relationship management, Retail standards and procedures, Retail territory development, Retail training skills, Sector, market, customer and competitor understanding, Site maintenance management {+ 4 more}

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.