Project Coordinator

Palesa Mbali Group; Johannesburg; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading company in Johannesburg is seeking a skilled Project Scheduler/Coordinator to enhance project planning and execution. The role involves creating work breakdown structures, managing schedules, and collaborating with stakeholders to ensure project success. Ideal candidates will have strong project management skills, relevant certifications, and experience in scheduling tools. This position offers an opportunity to contribute significantly to project outcomes in a dynamic environment.

Qualifications

• 3-5 years' experience in project/program planning and scheduling.
• Proficiency in MS Office applications: Excel, Word, PowerPoint.
• Strong skills in critical path method, PERT analysis, and earned value management.

Responsibilities

• Assisting in the creation and planning of work breakdown structures.
• Facilitating and gathering information to build project schedules.
• Reporting variances from baseline schedules and critical path deviations.

Skills

Critical path method

PERT analysis

Earned value management

Strategic planning

Excellent communication

Education

Project Management Certification

Certified MS Project or higher training

Agile training from a recognized institution

Tools

MS Project

SAP

JIRA

Confluence

MS Office

Job description

Job Description: Project Scheduler/Coordinator

We are seeking a skilled Project Scheduler/Coordinator to join our team. The successful candidate will be responsible for:

1. Assisting in the creation and planning of work breakdown structures using product backlogs or scope of work documents to ensure alignment with schedules.
2. Facilitating and gathering information to build project/program schedules using waterfall or agile approaches.
3. Engaging with stakeholders to define a flight plan with major deliverables and milestones.
4. Evaluating existing schedules for inconsistencies and correcting them according to company standards and industry best practices.
5. Managing the critical path and dependencies within and outside the program.
6. Reporting variances from baseline schedules and critical path deviations to stakeholders.
7. Aligning schedule costs with the approved financial business case.
8. Maintaining schedule governance and exception reports.
9. Regularly reporting on project progress, including planned vs. actuals.
10. Collaborating with project managers to evaluate progress and implement corrective actions.
11. Providing trend and forecast-based recommendations.
12. Assessing scope change impacts on schedules and programs.
13. Reviewing resource conflicts and capacity issues.
14. Facilitating scenario planning and evaluating schedule impacts.
15. Integrating external vendor schedules as needed.
16. Conducting financial analysis, including burn rate, actual spend, and forecast.
17. Monitoring baseline vs. actual spend to ensure budget adherence.
18. Managing vendor contracts and alerts for expiry dates.
19. Generating POs and processing invoices using SAP and Ariba.
20. Setting up Confluence pages/dashboards for planning.
21. Assisting with Jira SQL queries.
22. Logging scope changes, risks, and issues.
23. Ensuring resource allocations are correct from a capacity management perspective.
24. Aligning actuals and forecasts monthly.
25. Tracking scope, cost, and timeline percentage completions.
26. Utilizing GT finance and JIRA Tempo reporting for cost tracking.
27. Ensuring project resources have JIRA/Tempo licenses and boards are updated.
28. Assisting with user/role access management.

Qualifications:

• Certified MS Project or higher training.
• Proficiency in MS Office applications: Excel, Word, PowerPoint.
• Project Management Certification.
• Agile training from a recognized institution.
• 3-5 years' experience in project/program planning and scheduling.
• Experience with MS Project or similar tools.
• Strong skills in critical path method, PERT analysis, and earned value management.
• Strategic planning abilities for schedules and flight plans.
• Excellent communication skills.
• Ability to maintain relationships with internal teams and external vendors.

Location:

Johannesburg, Gauteng