Project Coordinator

Spinnaker Software; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading software company is seeking a Project Coordinator in Cape Town to oversee group rollouts. You will plan project activities, manage new store implementations, and coordinate with multiple teams to ensure timely delivery. Ideal candidates have a Grade 12 certificate, an IT-related degree, and 3+ years of project management experience in IT environments. This role requires strong leadership and an understanding of retail operations.

Qualifications

• 3+ years of project management experience in software or IT environments.
• Direct experience managing retail tech implementations.
• Strong track record of on-time, in-scope delivery across multiple branches or clients.

Responsibilities

• Planning of project activities to maximize available capacity.
• Manage new store implementations projects on a day-to-day basis.
• Identify and manage project risks.

Skills

Agile Methodology experience

Project management

Cross-functional team leadership

Retail operations understanding

Education

Grade 12 certificate or Equivalent N3

IT Related degree or Diploma

Job description

About the Project Coordinator position

As the Project Coordinator for Group Rollouts, you will be the lead on projects.

You will co-ordinate with multiple teams to ensure the timely success of the project. You will track milestone and provide timeous feedback to management on any impediments.

Project Coordinator responsibilities are:

• Planning of Project activities to maximize available capacity.
• Manage new store implementations projects on a day-to-day basis
• Identify and manage project risks
• Compile project plan in conjunction with stakeholders.
• Execute the plan, monitoring progress and taking the necessary corrective actions
• Manage the expectations of the business and the client
• Manage external 3rd party suppliers
• Help define and actively manage the critical success factors for the project.
• Capable of handling multiple store rollouts simultaneously without compromising quality or timelines
• Skilled in resource planning, milestone tracking, and go-live coordination

• Financial Management

• Report on over runs
• Report on invoice vs quoted (comparison)
• Report on project cost

• Quality Management

• Ensuring all project management documentation meets the required standards.
• Ensuring all project tasks are logged and groomed within project timelines
• Ensuring the Scope is well understood by the client and the team

• Reporting
• Daily update on all active projects with impediments
• Projects where priority is required should be identified daily to Project Team Lead.
• Projects schedule to be updated daily and to always reflect the correct information
• Delays or issues to be escalated to All Stakeholders (Div Manager; Branch Manager; Technical Manager; Client; Project Team Leader)

Project Coordinator requirements are:

• Grade 12 certificate or Equivalent N3
• IT Related degree or Diploma
• Agile Methodology experience
• 3+ years of project management experience in software or IT environments
• Direct experience managing retail tech implementations
• Demonstrated ability to lead cross-functional teams, including Technical Managers, Trainers & Implementation Techs
• Strong track record of on-time, in-scope delivery across multiple branches or clients
• Prior experience in customer-facing roles or managing service-related escalations is a plus
• Solid understanding of retail operations, POS systems, EFT integrations, and back-office retail processed

*a full job description available on request