Project Assistant – Supply Chain & Production

Career Dynamics Global; Cape Town; Hybrid; ZAR 50 000 - 200 000; Full time

Job summary

An innovative firm is seeking a detail-oriented Project Assistant to support the Project Manager in overseeing packaging production. This role involves managing supplier relationships, preparing cost estimates, and ensuring production timelines are met. The ideal candidate will have a strong analytical background, excellent organizational skills, and experience in supply chain management. Join a dynamic team where your contributions will directly impact project success and client satisfaction. If you are ready to take on a challenging role in a hybrid work environment, this opportunity is perfect for you.

Qualifications

• 4-5 years of experience in supply chain and project coordination.
• Strong analytical skills with experience in budgeting and cost control.
• Proficiency in Microsoft Excel and project management tools.

Responsibilities

• Track manufacturing progress and manage supplier relationships.
• Prepare cost estimates and quotations for clients.
• Assist in interpreting client design briefs for packaging projects.

Skills

Analytical Skills

Budgeting

Cost Control

Communication Skills

Organizational Skills

Education

Diploma in Project Management

Diploma in Supply Chain Management

Diploma in Finance

Tools

Microsoft Excel

Project Management Tools

Adobe Illustrator

Job description

Project Assistant – Supply Chain & Production

Cape Town – HYBRID - Strictly Only Cape Town residents will be considered.

R30k PM (R390k PA Negotiable on experience. Includes Benefits)

We are seeking a Project Assistant to support the Project Manager in overseeing the production of packaging products.

The role involves tracking manufacturing progress, managing supplier relationships, preparing cost estimates and quotations for clients, processing purchase orders, and assisting with specification briefs. The ideal candidate is detail-oriented, analytical, and experienced in working with suppliers, production teams, and client design requirements.

Requirements:

• Diploma in Project Management, Supply Chain Management, or Finance
• 4-5 years of experience in tracking manufacturing processes, supply chain, procurement, cost estimation, and project coordination
• Strong analytical skills with experience in budgeting and cost control
• Experience interpreting design briefs and developing production specifications
• Proficiency in Microsoft Excel and project management tools
• Experience preparing client landed cost estimates and quotations
• Excellent organizational and communication skills
• Ability to work with international suppliers and manage multiple tasks
• Comfortable working across different time zones
• Knowledge of shipping processes is advantageous
• Experience with Adobe Illustrator is advantageous

Production & Supplier Coordination:

• Track manufacturing progress at partner factories globally
• Communicate with suppliers to ensure production timelines are met
• Report on production delays and assist in resolving bottlenecks

Client Design Brief & Specification Development:

• Assist in interpreting client design briefs for packaging projects
• Work with the Project Manager to translate design requirements into clear production specifications
• Ensure specification briefs are accurately documented and communicated to suppliers

Cost Estimation & Client Quotations:

• Prepare cost estimates and quotations for clients based on project requirements
• Analyze budget allocations and production costs to ensure cost efficiency and competitiveness
• Assist in negotiating pricing with vendors while maintaining margins

Purchase Order & Documentation Management:

• Process and manage purchase orders (POs) to vendors accurately and efficiently
• Ensure all necessary documentation and approvals are completed
• Maintain organized records of transactions, cost breakdowns, and supplier agreements

Project Coordination & Reporting:

• Assist in tracking project timelines and milestones with the Project Manager
• Prepare reports on production status, costs, and supplier performance
• Document issues, resolutions, and opportunities for process improvement

Note: Only CVs submitted by Cape Town residents will be considered.