Project Assistant (6 month contract)

Hire Resolve; Durban; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary based on experience

Job summary

Hire Resolve is seeking a Project Assistant for a leading commercial bank in Durban to provide end-to-end administrative, logistical, and operational support to the Project Manager and Assistant Project Manager.

The role covers documentation, meeting support, logistics, training content, tracking progress, contracts/compliance, stakeholder follow-up, research, policy drafting, UAT testing, and developing test scenarios to ensure timely project delivery across multiple initiatives.

Qualifications

• Education: Degree/Diploma in Business Administration, Project Management, or equivalent.
• Experience: Minimum of 2 years in project support and administrative roles.
• Skills: Administrative & Minute Taking, Planning, Organizing & Time Management, Research & Analytical Ability, Strong Communication, Proactive & Thorough, High Integrity & Confidentiality, Strong Attention to Detail.

Responsibilities

• Documentation: Draft memos, correspondence, reports, presentations, agendas, and meeting packs.
• Meeting Support: Organize internal/external meetings, focus groups, and interviews; recording secretary for minutes and action logs.
• Logistics: Manage logistical requirements for all division-initiated projects.
• Training & Materials: Assist in organizing and developing project-related training content.
• Tracking: Contribute to deliverables using tracking tools to monitor progression.
• Contracts & Compliance: Monitor contract statuses and report discrepancies to management.
• Information Flow: Follow up with stakeholders to ensure timely data collection.
• Research Execution: Participate in tool development, data collection, and initial analysis.
• Policy Support: Assist in drafting and updating project-related policies and procedures.
• Testing Execution: Conduct UAT on functional requirements for business processes and systems.
• Documentation: Define and prepare UAT test scenarios, cases, and scripts.

Skills

Administrative & Minute Taking

Planning & Organizing

Research & Analytical Ability

Strong Communication

Proactive & Thorough

Integrity & Confidentiality

Attention to Detail

Education

Degree/Diploma in Business Administration or Project Management

Tools

MS Office (Excel, PowerPoint, Word)

MS Teams / Zoom

MS Project or similar

Job description

A full commercial bank open to people of all religious denominations, providing ethical, interest-free financial services is seeking a Project Assistant who willProvide end-to-end administrative, logistical, and operational support to the Project Manager and Assistant Project Manager, ensuring efficient execution across all designated projects.

Responsibilities:

• Documentation: Draft memos, correspondence, reports, presentations, agendas, and meeting packs.

• Meeting Support: Organize internal/external meetings, focus groups, and interviews; act as recording secretary to distribute minutes and action logs.

• Logistics: Manage logistical requirements for all division-initiated projects.

• Training & Materials: Assist in organizing and developing project-related training content.

• Tracking: Actively contribute to deliverables using tracking tools to monitor project progression.

• Contracts & Compliance: Monitor contract/agreement statuses and report discrepancies to management.

• Information Flow: Follow up with stakeholders to ensure project data is collected within set timelines.

• Research Execution: Participate in tool development, data collection, and initial analysis.

• Policy Support: Assist in drafting and updating project-related policies and procedures.

• Testing Execution: Conduct UAT on functional requirements for business processes and systems.

• Documentation: Define and prepare UAT test scenarios, cases, and scripts.

Minimum Requirements:

• Education: Degree/Diploma in Business Administration, Project Management, or an equivalent field.

• Experience: Minimum of 2 years in project support and administrative roles.

• Skills:
  • Administrative & Minute Taking
  • Planning, Organizing & Time Management
  • Research & Analytical Ability
  • Strong Communication (verbal, written, and numeric)
  • Proactive & Thorough
  • High Integrity & Confidentiality
  • Strong Attention to Detail
• Knowledge Required:
  • MS Office (Excel, PowerPoint, Word)
  • Virtual Meeting Tools (MS Teams, Zoom)
  • Project Tracking Software (MS Project or similar)
  • General Project Management Techniques

Benefits:

• Competitive salary based on experience (salary can potentially be more based on experience/skills)