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Project and Land Administrator

ENERTRAG

Johannesburg

On-site

ZAR 400,000 - 600,000

Full time

5 days ago

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Job summary

ENERTRAG is seeking a dedicated Land Administrator for their Johannesburg office to support project administration and land documentation. The role demands strong organizational and communication skills, along with a background in project support within the renewable energy sector. Join us to help advance the energy transition sustainably.

Qualifications

3 - 5 years of relevant experience in renewable energy.
Proven experience in project or administrative support roles.
Strong organizational and coordination skills.

Responsibilities

Maintain and update project documentation and records.
Support financial administration, including processing invoices.
Coordinate land-related documentation and track contracts.

Skills

Organization

Communication

Interpersonal Skills

Education

Diploma or degree in Administration or related field

Postgraduate Qualification preferred

Tools

Microsoft Office Suite

SharePoint

Enterprise Document Management Systems

ENERTRAG Johannesburg, Gauteng, South Africa

Company Description

100% Fossil-free: We don't just dream of a sustainable and livable world - we shape it together and with passion! For over 20 years, we have been a driving force in the expansion of renewable energies. We generate, store and deliver green energy around the globe - with wind, solar, biogas and hydrogen. Around 1,000 employees at various locations worldwide share our mission: to generate renewable energy sustainably for a livable earth.

Project Administration

Maintain and update project documentation and records across systems (e.g., SharePoint, DT Server, Doxis, or similar future systems).
Prepare supporting documents, administrative overviews, and ensure alignment with internal workflows.
Track project timelines, milestones, and deadlines to ensure timely execution.
Generate and compile project reports and progress updates for internal stakeholders.
Support the Project Management Office (PMO) during project commercialisation phases.
Verify and coordinate contract approvals with project developers.
Capture and update databases of project conditions of approval.
Maintain organized and accessible digital and paper-based filing systems.
Arrange and coordinate meetings and events, including agendas and minute-taking as required.
Use required software for presentations, document formatting, spreadsheets, and reporting.
Monitor and manage office supplies for the project team in coordination with the Office Manager.
Coordinate travel logistics for the Project Development team, including bookings, itineraries, and expense tracking.
Support financial administration, including processing invoices, tracking purchase orders, credit notes, and ensuring alignment with budget controls.

Land Administration

Maintain and organize land-related documentation (lease agreements, servitudes, resolutions, and correspondence).
Ensure proper physical and digital storage, filing, and retrieval of all land documentation.
Coordinate the collection and filing of signed agreements and supporting documents from consultants and landowners.
Track and update databases for land agreements, prospecting rights, and GIS-related tools.
Monitor key dates, including contract renewal deadlines and conditions of approval related to land use.
Assist in preparing consultant packages and landowner engagement kits for field teams.
Support the execution tracking of legal agreements with landowners and third parties.
Liaise with Legal, GIS, and Project Development teams to ensure aligned workflows and document control.
Assist with onboarding and document sharing for new land consultants and third-party contractors.
Provide general administrative support to the Land Portfolio Manager and Land team.

Qualifications

Specialization

Proven experience in project or administrative support roles, ideally in infrastructure, renewable energy, or related sectors.

Type of training

Diploma or degree in Administration or related field

Relevant professional experience

3 - 5 years relevant experience, ideally within in the renewable energy sector

Additional qualification(s)/evidence

Postgraduate Qualification preferred.

Project Administration

Emotional influence and persuasion (negotiation, sales, leadership, conflict and crisis management)

Project Administration

Strong organizational, document management, and coordination skills. Excellent attention to detail and ability to manage multiple priorities.

Project Administration

Strong communication and interpersonal skills, with a proactive and collaborative working style.

IT knowledge (systems, software...)

Microsoft Office SuiteHigh proficiency in Microsoft Office Suite, SharePoint, and other enterprise document management systems.

Additional Information

Personal Competencies

Communication / Social Skills

Ability to collaborate effectively with colleagues, share knowledge, and contribute to a positive team environment.
Emotional influence and persuasion (negotiation, sales, leadership, conflict and crisis management)

What counts for us is your ability and your motivation to advance renewable energies with us - not age, disability, gender, skin color, origin, sexual orientation or religion.

Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
Government Administration

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