Project and Land Administrator

ENERTRAG; Gauteng; On-site; ZAR 300,000 - 500,000; Full time

Job summary

ENERTRAG seeks a Project Administrator to manage documentation, track project timelines, and support financial administration. The ideal candidate will have 3-5 years of experience in renewable energy or a related field, with strong organizational and communication skills. Join us in advancing renewable energy solutions in a collaborative environment.

Qualifications

• 3 - 5 years relevant experience in project or administrative support roles.
• Experience in renewable energy sector preferred.
• Strong interpersonal skills with collaborative working style.

Responsibilities

• Maintain and update project documentation and records across systems.
• Track project timelines, milestones, and deadlines.
• Support financial administration and process invoices.

Skills

Organizational skills

Communication

Negotiation

Attention to detail

Document management

Education

Diploma or degree in Administration

Postgraduate Qualification

Tools

Microsoft Office Suite

SharePoint

Job description

Company Description

100% Fossil-free: We don't just dream of a sustainable and livable world - we shape it together and with passion! For over 20 years, we have been a driving force in the expansion of renewable energies. We generate, store and deliver green energy around the globe - with wind, solar, biogas and hydrogen. Around 1,000 employees at various locations worldwide share our mission: to generate renewable energy sustainably for a livable earth.

Become a part of the ENERTRAG team at one of our locations in Johannesburg and let's advance the energy transition together.

Job Description

• Project Administration
• Maintain and update project documentation and records across systems (e.g., SharePoint, DT Server, Doxis, or similar future systems).
• Prepare supporting documents, administrative overviews, and ensure alignment with internal workflows.
• Track project timelines, milestones, and deadlines to ensure timely execution.
• Generate and compile project reports and progress updates for internal stakeholders.
• Support the Project Management Office (PMO) during project commercialisation phases.
• Verify and coordinate contract approvals with project developers.
• Capture and update databases of project conditions of approval.
• Maintain organized and accessible digital and paper-based filing systems.
• Arrange and coordinate meetings and events, including agendas and minute-taking as required.
• Use required software for presentations, document formatting, spreadsheets, and reporting.
• Monitor and manage office supplies for the project team in coordination with the Office Manager.
• Coordinate travel logistics for the Project Development team, including bookings, itineraries, and expense tracking.
• Support financial administration, including processing invoices, tracking purchase orders, credit notes, and ensuring alignment with budget controls.
• Land Administration
• Maintain and organize land-related documentation (lease agreements, servitudes, resolutions, and correspondence).
• Ensure proper physical and digital storage, filing, and retrieval of all land documentation.
• Coordinate the collection and filing of signed agreements and supporting documents from consultants and landowners.
• Track and update databases for land agreements, prospecting rights, and GIS-related tools.
• Monitor key dates, including contract renewal deadlines and conditions of approval related to land use.
• Assist in preparing consultant packages and landowner engagement kits for field teams.
• Support the execution tracking of legal agreements with landowners and third parties.
• Liaise with Legal, GIS, and Project Development teams to ensure aligned workflows and document control.
• Assist with onboarding and document sharing for new land consultants and third-party contractors.
• Provide general administrative support to the Land Portfolio Manager and Land team.

Qualifications

• Specialization
• Proven experience in project or administrative support roles, ideally in infrastructure, renewable energy, or related sectors.
• Type of training
• Diploma or degree in Administration or related field
• Relevant professional experience
• 3 - 5 years relevant experience, ideally within in the renewable energy sector
• Additional qualification(s)/evidence
• Postgraduate Qualification preferred.
• Project Administration
• Emotional influence and persuasion (negotiation, sales, leadership, conflict and crisis management)
• Project Administration
• Strong organizational, document management, and coordination skills. Excellent attention to detail and ability to manage multiple priorities.
• Project Administration
• Strong communication and interpersonal skills, with a proactive and collaborative working style.
• IT knowledge (systems, software...)
• Microsoft Office SuiteHigh proficiency in Microsoft Office Suite, SharePoint, and other enterprise document management systems.
  

Additional Information

Personal Competencies

• Communication / Social Skills
• Ability to collaborate effectively with colleagues, share knowledge, and contribute to a positive team environment.
• Emotional influence and persuasion (negotiation, sales, leadership, conflict and crisis management)
  

What counts for us is your ability and your motivation to advance renewable energies with us - not age, disability, gender, skin color, origin, sexual orientation or religion.