Project and Executive Operations Coordinator - Johannesburg (6 month contract)

Talent Evolution; Johannesburg; On-site; ZAR 250,000 - 300,000; Full time

Job summary

A leading administrative support firm in Johannesburg is seeking a Project & Executive Operations Coordinator to provide essential coordination and support across multiple projects. This mid-level role requires a dependable, organized individual with at least 3 years of relevant experience. Responsibilities include project documentation, meeting management, and budget tracking. Ideal candidates are proactive and detail-oriented, with opportunities for further career advancement.

Qualifications

• Minimum of 3 years’ experience in project coordination, admin, or operational support.
• Intermediate to advanced MS Office Suite skills required.

Responsibilities

• Support multiple project leads with coordination, timeline tracking, and deliverable management.
• Track budget alignment: monitor planned vs actual spend.

Skills

Project coordination

Budget tracking

Document control

Cross-functional communication

Time management

Education

Certificate or diploma in Project Management or Business Administration

Tools

MS Project

Smartsheet

Agile

Job description

SUMMARY : Role Overview

This role provides comprehensive administrative and coordination support to both the Executive Committee (EXCO) and project leads. With over 40 active and upcoming projects, the Project & Executive Operations Coordinator will act as a central hub for project documentation, deadline tracking, and cross-functional communication. The role includes planning support, document control, meeting management, budget monitoring assistance, and ensuring efficient collaboration between departments and service providers.

This is a mid-level administrative role with opportunities for growth into a more senior support capacity. The individual must be process-driven, highly organized, and committed to meeting deadlines in a dynamic environment.

Key Responsibilities

• Support multiple project leads with coordination, timeline tracking, and deliverable management
• Act as Super Admin for project documentation and submission systems
• Schedule meetings, capture accurate minutes, and manage follow-up action tracking
• Maintain updated project timelines and report on critical milestones
• Track budget alignment: monitor planned vs actual spend and flag deviations
• Use project management software (e.g., MS Project, Agile, Prince2, Six Sigma) for scheduling and reporting
• Provide general admin support: document filing, control, and printing
• Ensure internal archiving and compliance protocols are followed
• Facilitate cross-team collaboration including external service providers
• Support EXCO with planning, reporting, and coordination-related administrative functions

POSITION INFO : Requirements

Education & Qualifications

Certificate or diploma in Project Management or Business Administration (preferred)

Experience

Minimum of 3 years’ experience in project coordination, admin, or operational support

Experience using project planning or collaboration tools (e.g., Smartsheet, MS Project, Agile, etc.)

Technical Skills

Intermediate to advanced MS Office Suite (Word, Excel, PowerPoint, Outlook)

Strong knowledge of scheduling, reporting, and document control practices

Attributes

Exceptionally well-organized and deadline-focused

High attention to detail in documentation and version control

Proactive and solution-oriented with strong follow-through

Clear communicator and confident working across departments

Comfortable working under pressure and managing multiple priorities

Eager to grow into a senior administrative or executive support role

Reliable and process-driven with a strong sense of ownership

Should you not receive a response within 10 working days,