Project Administrator (on-site)

GIBB Engineering and Architecture; Thabazimbi; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading engineering and architecture firm in Limpopo is seeking a Project Administrator to provide administrative support on-site. Responsibilities include document management, financial administration, and scheduling of meetings. The ideal candidate has at least 5 years of experience in administration and is proficient in MS Office. This role offers a unique opportunity to work on dynamic construction projects.

Qualifications

• At least 5 years in administration, secretarial, PA roles, and on construction project sites.
• Experience in administrative or management roles.

Responsibilities

• Handling mail, office upkeep, and visitor reception.
• Managing project documents, distribution, and archiving.
• Scheduling meetings, agenda preparation, and minutes.

Skills

Proficiency in MS Office Suite

Administrative support experience

Document management

Education

Grade 12 with a Diploma in Office Administration

Job description

Job Title: Project Administrator (On-site)

Location: Limpopo, Thabazimbi | Deadline: September 01, 2025

Key Performance Areas include:

1. Administrative Support: Handling mail, office upkeep, visitor reception, managing supplies, filing systems, staff leave and personnel records, capturing timesheets and leave forms, data entry.
2. Documentation Management and Control: Managing project documents, distribution, archiving, and communication plan maintenance.
3. Coordination of Document Compilation: Collating inputs, quality assurance, version control, and system reference.
4. Publishing of Documents: Combining reports, creating bookmarks, pagination, transmittal, and distribution.
5. Meetings and Appointments: Scheduling, agenda preparation, and minutes.
6. Resource Schedule: Updating schedules, plans, and resource utilization checks.
7. Procurement and Contract Documentation: Managing templates, sub-consultants, registers, and contractual documents.
8. Project Finance Administration: Financial info distribution, expense processing, invoicing, financial reviews, and budget monitoring.
9. Team Support: Job descriptions, project plans, and report updates.

Requirements include:

1. Qualification: Grade 12 with a Diploma in Office Administration advantageous.
2. Experience: At least 5 years in administration, secretarial, PA roles, and on construction project sites.
3. Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
4. Experience in administrative or management roles.

This job posting is active and accepting applications.