Project Administrator (Construction)

Project Administrator (Construction) required in Port Elizabeth.

Requirements:

Qualifications / Requirements:

• Minimum of Grade 12
• Minimum of 2 years construction experience
• Highly organized and excellent time management skills
• Accurate and ability to multi-task
• Computer literate

IT skills:

• Intermediate Word, Excel and Outlook skills
• BuildSmart

Personal effectiveness skills:

• Accuracy
• Communication skills – verbal and written
• Telephone etiquette
• Customer relationship skills – relationship building

Technical skills:

• Advanced filing skills
• Providing catering for guests
• Switchboard expertise

Key Performance Areas:

Implement, manage and maintain on-site drawings:

• Receive drawings and compare with issue slips
• Sort drawings and stamp all copies with relevant stamps
• Distribute drawings as per SA/SE and transfer slips to be kept
• Update drawing registers, soft folders and drawing clips
• Superseded drawing to be removed, stamped and boxed
• Obtain shop drawings for distribution and obtain approval within relevant timeframe

Provide administrative support to ensure efficient site operation:

• Obtain project documentation from relevant sources on site for review and capturing
• Maintain all electronic (SharePoint) and hard copy files for the duration of the project
• Quality integrity of completed documentation to be reviewed and compared with actual work onsite
• Collate and compile data packs and hand over at Project completion

Site staff coordination:

• Obtain and communicate relevant pre-employment documentation
• Gather relevant employee information and send through to Payroll Administrator at HQ
• Once employed, completed forms to be obtained and sent through to HQ
• Install clock on site and enroll employees, once employees are captured on BuildSmart
• Pull daily/update/amend hours from the biometric time and attendance (comparison with HSE and QS stats)
• Assist with monitoring the duration of contracts to ensure temporary workers’ contracts are renewed as required
• Daily attendance registers to be implemented and maintained for all wage employees
• Capturing of accurate time sheets as per attendance including overtime if applicable
• Monitor and follow up on terminations and/or extensions which are due
• Provide HR portal support where required

Material and plant management:

• Draft requisitions to be sent to relevant authorities for approval
• Ensure the correct plant delivered to site is in good working order and relevant certificates are provided
• Immediate reporting of any defective plant to be reported to the Plant and Yard for action
• Operator time sheets and inspections to be obtained daily and sent through to Headquarters
• GRN to be compiled with supporting delivery notes and submitted to Headquarters on a weekly basis
• Monthly stock take and stock control to be implemented
• Ensure monthly stock take is done timeously and accurately

Customer service:

• Maintain professional relationships with internal and external stakeholders and customers
• Ensure personal conduct in accordance with brand and company standards
• Know and understand customer needs and provide a quality service in accordance with company values

Teamwork:

• Support and participate in project team’s purpose, vision and goals
• Participate and contribute in solutions thinking and creativity
• Participate in continuous improvement team discussions and activities
• Promote information sharing, guidance and inter-departmental collaboration
• Create an environment of trust, high morale and a cohesive winning team culture