Project Administrator - 4 Months Fixed Term

Proconics; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic project management firm in Durban seeks a qualified Project Administrator to support project managers and teams in organizing and executing projects. Key responsibilities include maintaining project documentation, tracking progress, and managing stakeholder communication. The ideal candidate should have at least a Matric qualification and experience in financial administration or business/project management. This role offers an exciting opportunity for growth within the company.

Qualifications

• Assist in coordinating project activities and schedules.
• Maintain and update project documentation including reports and schedules.
• Support project teams in tracking progress and ensuring deadlines are met.

Responsibilities

• Provide administrative support to the Cost Control and Project Admin Team Leader.
• Handle day-to-day administrative tasks like scheduling meetings.
• Coordinate communication between project stakeholders.

Skills

Attention to detail

Good communication skills

Good organisation skills

Customer service and stakeholder management

Problem solving

Education

Matric or equivalent

Qualification in financial administration

Business or project management qualification

Job description

At ProGroup we are passionate about what we do, and we are passionate about our people. If you are a qualified, hard-working individual, aspiring to grow your career, we invite you to apply for the advertised vacant position.

Purpose of the position:

The Project Administrator is responsible for providing support to the Cost Control and Project Teams. As a project administrator, you will be supporting the project managers and teams in organizing, planning, and executing projects. This will involve tasks such as scheduling meetings, maintaining project documentation, tracking progress, communicating with stakeholders, and ensuring project timelines are met. This role involves coordinating project activities, maintaining documentation, assisting with cost control processes, and ensuring efficient project operations. The Project Administrator plays a key role in supporting project execution and maintaining accurate project records.

Qualifications/experience:

• Matric or equivalent
• Qualification in financial administration (preferably a degree).
• Business or project management qualification will be advantageous.
• Administrative support.
• Document management and quality assurance thereof.
• Coordination and organisation.
• Problem solving.
• Customer service and stakeholder management.
• Risk management (identification and mitigation).
• Budgeting and cost forecasting.
• Project tracking and reporting.
• Effective communication with team members and stakeholders.
• Own transportation

Required outputs and responsibilities:

• Assist in coordinating project activities and schedules in collaboration with project managers and team members.
• Maintain and update project documentation, including reports, schedules, and meeting minutes.
• Support project teams in tracking progress and ensuring adherence to project timelines and deliverables.
• Support the Cost Control and Project Admin Team Leader in tracking project expenditures and maintaining cost records.
• Assist in the preparation of cost reports and variance analysis.
• Provide administrative support in managing project budgets and cost control processes.
• Maintain organised and up-to-date project files, records, and databases.
• Assist in preparing and formatting project reports, presentations, and correspondence.
• Ensure proper documentation of project meetings, decisions, and action items.
• Provide general administrative support to the Cost Control and Project Admin Team Leader and project teams.
• Handle day-to-day administrative tasks, such as scheduling meetings, arranging travel, and managing office supplies.
• Assist in maintaining project management software and tools.
• Serve as a point of contact for project teams, clients, subcontractors, and vendors.
• Coordinate communication and information flow between project stakeholders.
• Assist in organising project meetings, workshops, and events.

Personal attributes:

• Attention to detail
• Eagerness to learn
• Good communication skills
• Good organisation skills

Should you see yourself advancing in an exciting company such as ProGroup, forward your CV stating the reference number as well as the name of the position in the subject line to:

Email: [e-mail]

Closing date: 07 August 2025

Feedback will only be given to shortlisted candidates.

Proconics is an equal opportunity Employer.