Project Administrator

KHULA!; Johannesburg; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading organization in agricultural development is seeking a Project Administrator to facilitate the execution of various projects. The ideal candidate will have a diploma or degree in Project Management and a track record of administrative experience in agribusiness environments. Key responsibilities include coordinating training sessions, managing project logistics, and supporting documentation requirements to ensure timely and budget-friendly project delivery. This is a fixed-term contract role based in Johannesburg.

Qualifications

• 3-5 years’ experience in an administrative or project support role.
• Experience in agricultural projects or agribusiness preferred.
• Proficiency with digital platforms and data management tools is advantageous.

Responsibilities

• Assist in updating and maintaining project plans, timelines, and milestones.
• Organize logistics for training sessions and meetings including materials preparation.
• Provide administrative support during training events and maintain project documentation.

Skills

Organizational skills

Time management

Communication skills

Detail-oriented

Education

Diploma or Bachelor’s degree in Project Management

Business Administration or related field

Tools

Excel

Power BI

Google Looker Studio

Tableau

Airtable

Google Sheets

Microsoft 365

Job description

Project Administrator

Purpose:

To provide administrative support for the effective implementation of agricultural projects, ensuring the smooth delivery of training, technical support, digital engagement, and reporting activities. The Project Administrator will assist in planning, organizing, and maintaining documentation and logistics to help ensure projects are delivered on time, within budget, and to the required quality standards.

Key Responsibilities

Project Planning & Mobilisation

• Assist in updating and maintaining detailed project implementation plans, timelines, and milestones.
• aSupport the team in organizing logistics for training sessions and meetings, including venue bookings, travel arrangements, materials preparation, and scheduling.
• Maintain and update project management tools, tracking sheets, and reporting templates.
• Assist in planning and scheduling agricultural project activities, training sessions, and stakeholder meetings.

Training & Session Coordination

• Assist internal teams in ensuring that training sessions are well-organized and aligned with project objectives.
• Prepare training materials, attendance registers, and evaluation tools for all sessions.
• Provide administrative support during training events, including registration, logistics coordination, and record-keeping.
• Prepare summary reports on training activities, documenting participation, outcomes, and alignment with internal metrics.
• Support monitoring and evaluation processes by assisting with data collection and reporting.

Field Operations & Logistics

• Provide administrative support for organizing logistics for field operations, including transportation bookings, accommodation arrangements, and distribution of materials.
• Help track the progress of field activities and assist in flagging any risks or delays to the project timelines.
• Assist in monitoring project expenses to ensure that activities remain within the approved budget.

General Administration

• Maintain accurate and organized project documentation, reports, and records.
• Manage administrative tasks related to procurement processes, budgeting assistance, and reporting requirements.
• Support team meetings, including scheduling, preparing agendas, taking minutes, and tracking action items.

Qualifications and Experience

• Diploma or Bachelor’s degree in Project Management, Business Administration or a related field.
• Minimum 3-5 years’ experience in an administrative or project support role, preferably in agricultural projects, agribusiness, or development environments.
• Experience working with digital platforms, data management tools, or apps in agricultural or project contexts is an advantage.
• Familiarity with data capturing, record keeping, and analytical processes, with proficiency in platforms like Excel (advanced formulas), Power BI, Google Looker Studio, Tableau, or Airtable is beneficial. Experience with cloud-based tools such as Google Sheets and Microsoft 365 suite is also advantageous.

Key Competencies

• Excellent organizational and time management skills.
• Highly detail-oriented with strong follow-through.
• Strong written and verbal communication skills.
• Proactive and able to anticipate administrative needs.
• Comfortable working in both office and occasional field settings.
• Ability to handle multiple priorities and meet deadlines under pressure.
• Strong proficiency in MS Office Suite and other digital tools.

Location: Johannesburg

Contract Duration: Fixed-term contract of 12 months

Application Deadline: 11 July 2025