Project Administrator

BitCo Telecoms; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A telecommunications company in Johannesburg is seeking a skilled Project Administrator. The role involves optimizing administrative processes for network build projects, requiring 3-5 years of project administration experience. Candidates should possess a Matric certificate and have strong proficiency in MS Office. This is a full-time, on-site position, with responsibilities including monitoring project information and processing invoices.

Qualifications

• 3-5 years of experience in project administration.
• Previous experience in the construction/telecommunications industry preferred.
• Understanding of Local Authority regulations essential.

Responsibilities

• Monitoring and updating project information on internal systems.
• Ensuring timely issuance of purchase orders.
• Arranging Kick Off Meetings with relevant stakeholders.
• Processing subcontractor invoices and addressing queries with Finance.
• Producing weekly progress reports for stakeholders.

Skills

Strong commercial and financial acumen

Excellent communication skills

Efficient time management

Effective administrative capabilities

Advanced proficiency in Microsoft Office

Education

Matric/Grade 12 certificate

Project Administration qualification preferred

Tools

Advanced MS Excel (pivot tables)

EXFO Fast reporter software

Job description

Position

Project Administrator

Location:

Gauteng

Department

Build

Reports To

Project Manager

Reference

GP - 2025/15

Date Posted

12 August 2025

Closing Date

26 August 2025

Link Africa EPC (Pty) Ltd is seeking a skilled Project Administrator to join our team based in Gauteng.

Main Purpose

The Project Administrator will play a crucial role in optimising all administrative processes related to network build projects. Through effective coordination and timely execution, the successful candidate will support the delivery of projects to Operations, Layer 2, and clients.

Qualifications

Minimum Requirements

• Matric/Grade 12 certificate
• Project Administration qualification preferred
  
  

Experience

• 3-5 years of experience in project administration
• Previous experience in construction/telecommunications industry preferred
• Proven track record in advanced MS Excel (e.g. pivot tables)
  
  

Knowledge

• Knowledge of route planning preferred
• Familiarity with EXFO Fast reporter software a plus
• Understanding of Local Authority regulations essential
• Knowledge of project management principles preferred
  
  

Skills

• Strong commercial and financial acumen
• Excellent communication skills
• Efficient time management
• Effective administrative capabilities
• Advanced proficiency in Microsoft Office
  
  

Competencies

• Flexibility and adaptability
• Proactive and self-motivated
• Deadline-driven
• Keen attention to detail
• Organisation and coordination skills
• Strong team player
  
  

Responsibilities

• Monitoring and updating project information on internal systems (e.g. O2CAP, Solid, TWYN)
• Ensuring timely issuance of purchase orders and picking slips
• Arranging Kick Off Meetings with relevant stakeholders as needed
• Following up on outstanding documents and information from Project Leaders and contractors
• Tracking and updating CACs, TOCs, FACs, OTOCs, and billing information on internal and external systems
• Processing subcontractor invoices and addressing any variations or queries with Finance
• Ensuring accuracy and completeness of documentation before handover to internal functions and clients
• Managing documents and uploading them to systems/SharePoint
• Providing general administrative support to the Implementation team
• Taking minutes when required
• Producing weekly progress reports for internal and external stakeholders
• Performing ad hoc duties as needed
  
  

The Project Administrator will work closely with the following stakeholders:

Internal

• Network Planners
• Finance department
• Supply chain department
• Project Leaders
• Implementation Managers
• Service Delivery Managers
• Sales Admin/Key Account Managers
• Network Engineers
  
  

External

• Contractors
• Clients when necessary
  
  

Working Conditions

The Project Administrator will work regular business hours in an office setting. Overtime may be required at times. The role involves a significant amount of time sitting and working on computers.

This vacancy is open to all internal candidates. Interested candidates must email their detailed CVs to by 26 August 2025. Please note that only short-listed candidates will be contacted.