Project Administrator

Mventech; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading mining and engineering firm in South Africa seeks a Document Controller with Project Administration capabilities. You will be responsible for managing project documentation and supporting project teams. The ideal candidate has a Matric certificate, related diploma, and 3-5 years of experience in document control. Proficiency in document management platforms and MS Office is essential. This role offers an opportunity to grow within a dynamic project environment.

Qualifications

• 3-5 years' experience in document control and/or project administration in mining, engineering, or construction.
• Experience in on-site or remote project environments is advantageous.
• Proactive attitude with a desire to grow in project documentation and support.

Responsibilities

• Establish and manage document control systems according to project standards.
• Receive, register, distribute, and archive project documents.
• Assist in tracking project deliverables and schedules.
• Provide administrative support to project managers and teams.

Skills

Organizational skills

Communication skills

Multitasking skills

Education

Matric certificate

Diploma or certification in records management or project administration

Tools

SharePoint

Aconex

Procore

MS Office

Job description

Overview

Mventech is seeking a highly motivated Document Controller with Project Administration capabilities to support mining and engineering projects. This dual-function role ensures the integrity and traceability of project documentation while also assisting in day-to-day project administration tasks, enabling efficient execution and close-out of projects.

Qualifications

• Matric certificate (required); diploma or certification in records management, project administration, or engineering documentation (preferred)
• 3–5 years\' experience in document control and/or project administration within mining, engineering, or construction environments
• Experience working on-site or in remote project environments (advantageous)
• Strong organizational, communication, and multitasking skills
• Proactive, with a desire to grow in both project documentation and project support functions

Responsibilities

Document Control

• Establish and manage document control systems in line with project and regulatory standards
• Receive, register, distribute, and archive drawings, specifications, contracts, and reports
• Ensure version control and formatting across all documents
• Coordinate document workflows with engineering, procurement, construction, and quality teams
• Monitor and report document status to project managers and stakeholders
• Support audits by ensuring complete and accessible documentation
• Train project staff on document control tools and procedures

Project Administration

• Assist in tracking project deliverables, milestones, and schedules
• Prepare and distribute meeting agendas, minutes, and project correspondence
• Support resource planning, timekeeping, and coordination of project team activities
• Maintain project registers (risks, issues, actions, decisions)
• Help ensure compliance with internal and client reporting requirements
• Provide administrative support to project managers and teams as required

Technical Skills

• Proficiency in document/project management platforms (e.g., SharePoint, Aconex, Procore, EDMS)
• Strong understanding of engineering documentation (e.g., drawings, datasheets, specifications)
• Familiarity with mining and construction workflows and terminology
• Knowledge of ISO 9001 and relevant document control standards
• Advanced skills in MS Office, especially Excel, Word, and Outlook
• Ability to generate reports and dashboards for document tracking and project updates

Send your resume, cover letter, and any relevant work samples to [e-mail] with the subject: Project Administrator – Mining and Engineering Projects