Project Administration Coordinator

The Beekman Group; Port Shepstone; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading property development firm in Port Shepstone seeks a Project Administration Coordinator to support the development and upgrade of properties. The ideal candidate should possess strong administrative skills, high computer literacy, and the ability to manage multiple projects. Responsibilities include coordinating projects, maintaining timelines, liaising with contractors, and managing documentation. This role is essential for ensuring smooth operations in a dynamic environment.

Qualifications

• Previous experience in an administrative, project coordination, or property development support role.
• Ability to keep track of multiple projects and timelines.

Responsibilities

• Coordinate and track multiple property development and upgrade projects.
• Maintain project timelines and schedules on applicable software systems.
• Liaise with contractors and suppliers as needed.
• Organise documentation such as plans and purchase orders.
• Track procurement and deliveries of furnishings and equipment.
• Assist with budget tracking and project spend summaries.
• Take minutes during meetings and distribute follow-ups.
• Compile and prepare progress updates and basic reports.
• Provide general secretarial and administrative support.

Skills

High level of computer literacy

Strong organisational skills

Communication skills

Ability to manage multiple tasks

Tools

Project management tools

Spreadsheets

Cloud-based systems

Job description

Port Shepstone – KwaZulu Natal – South Africa

Key Performance Areas: We are looking for an organised and proactive individual to join our Property Development, Projects and Administration Department as a Project Administration Coordinator. Our team oversees the development of new resorts and the upgrading of existing properties. We’re looking for someone with strong administrative skills, high computer literacy, and a keen eye for detail to help coordinate and support multiple projects.

This role involves working with various software systems to manage project documentation, timelines, procurement, and contractor communication. The ideal candidate will be tech-savvy, organised, and able to keep things running smoothly behind the scenes.

Key Responsibilities

• Coordinate and track multiple property development and upgrade projects from an administrative perspective
• Maintain project timelines, schedules, and task trackers on the applicable software systems (e.g., project management tools, spreadsheets, internal platforms)
• Liaise with contractors, suppliers, and internal teams on project-related matters, if required or requested
• Organise and manage documentation such as plans, quotations, purchase orders, and supplier agreements
• Track procurement and deliveries of furnishings, fittings, and equipment
• Assist with budget tracking and project spend summaries
• Take minutes during meetings and distribute follow-ups
• Compile and prepare progress updates and basic reports
• Provide general secretarial and administrative support to the department
  
  

Position Requirements

• High level of computer literacy, especially with project management tools, spreadsheets, and cloud-based systems
• Strong organisational and communication skills
• Ability to manage multiple tasks across various projects
• Previous experience in an administrative, project coordination, or property development support role would be advantageous
  
  

Only short-listed candidates will be contacted.

South Africa’s leading corporate player in the development and management of property and the leisure sector, currently has the following opportunity at Head Office in Port Shepstone. In accordance with the Employment Equity Plan of the Group, preference shall be given, but not limited to, candidates from the designated groups.

Ref # 03/06

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