Project / Admin Assistant

Optential Consulting (Pty) Ltd; South Africa; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A creative consulting firm in South Africa is seeking a proactive Project / Admin Assistant to support the Project Management and Client Service team. The role includes managing office administration, assisting with project preparation, and liaising with clients and suppliers. Ideal candidates will have strong organisational skills and be able to handle multiple tasks effectively. Experience in a creative environment is a plus but not necessary.

Qualifications

• Strong organisational and administrative skills with attention to detail.
• Ability to manage multiple tasks and prioritise effectively.
• Good communication skills, both written and verbal.
• Computer literacy required (MS Office, basic project management tools).

Responsibilities

• Opening and preparing job bags for new projects.
• Raising cost estimates.
• Following up on supplier and client queries.
• Sending out weekly client status reports.
• Sending out daily studio job lists and ensuring accurate updates.
• Assisting with general office administration as required.

Skills

Organisational skills

Attention to detail

Communication skills

Computer literacy

Tools

MS Office

Basic project management tools

Job description

Overview

We are looking for a proactive and organised Project / Admin Assistant to support our Project Management and Client Service team. The role involves assisting with day-to-day office and studio administration, helping to keep projects running smoothly and efficiently.

Responsibilities

• Opening and preparing job bags for new projects
• Raising cost estimates
• Following up on supplier and client queries
• Sending out weekly client status reports
• Sending out daily studio job lists and ensuring accurate updates
• Assisting with general office administration as required

Requirements

• Strong organisational and administrative skills with attention to detail
• Ability to manage multiple tasks and prioritise effectively
• Good communication skills, both written and verbal
• Computer literacy (MS Office, basic project management tools)
• Previous work experience required (1 - 2 years) in a print or design studio environment is advantageous but not essential

This is an excellent opportunity for someone looking to gain experience in a dynamic creative studio, working closely with a passionate and collaborative team.