Program Coordinator

BMA; Cape Town; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Private-sector impact

Flexible hybrid workplace

Recognition and progression

Collaborative culture

Job summary

BMA seeks an energetic Coordinator to support their SME Development team, keeping tasks organised, documents polished and systems up to date. You’ll coordinate information, manage records, and help deliver high-quality work for public and private sector clients, including use of AI tools.

You’ll thrive in a fast-paced, collaborative environment, with strong MS Office skills, attention to detail and the ability to anticipate needs, schedule meetings and assist with travel and reporting.

Qualifications

• 3+ years business administration experience
• Degree or equivalent post-Matric qualification
• Proficiency with Microsoft Office (Excel, PowerPoint)
• Experience with online collaboration tools (Teams/Zoom)
• Basic familiarity with AI tools

Responsibilities

• Database & Contact Management: maintain up-to-date stakeholder data.
• Team Reporting & Compliance: coordinate reports across finance, resources & projects.
• Document Production & Formatting: format and polish documents to brand standards.
• Tender & Proposal Support: coordinate tender submissions and maintain supporting information.
• Financial Administration: process invoices, expenses & internal charges.
• Records Management: keep staff CVs and project histories current.
• General Administration: provide proactive support to keep the team focused.
• Coordination & Travel: schedule meetings & manage travel arrangements.
• Team Technology & AI Apps: support use of team apps including AI tools.

Skills

Organisational skills

Time management

Attention to detail

Communication

Collaboration

Problem solving

AI tools familiarity

Education

Relevant degree or equivalent post-Matric qualification

Tools

Microsoft Office

Excel

PowerPoint

Microsoft Teams

Zoom

Zoho Projects

Zoho CRM

AI tools

Job description

What do we do?

We build dignity and opportunity through sustainable, production-led economies. Our purpose is to help make Africa a globally competitive manufacturing hub. We work with public and private sector clients to shape trade policy and strategy, unlock business performance and profitability, strengthen manufacturing sustainability and resilience, and solve complex economic and industry challenges.

What's the role?

We’re looking for an energetic, articulate and highly organised Coordinator to support our SME Development team. You’ll play an important role in keeping the team organised, responsive and able to deliver high-quality work to public and private sector clients. This role will suit someone who enjoys making things happen behind the scenes - coordinating information, keeping systems up to date, producing professional documents and anticipating what the team needs next. Confidence using technology, including AI tools, will be a definite advantage.

What will you be doing?

• Database & Contact Management: Maintain accurate, up-to-date stakeholder and contact information in line with company protocols.
• Team Reporting & Compliance: Coordinate reporting requirements across finance, resource allocation and project tracking, ensuring deadlines and internal processes are met.
• Document Production & Formatting: Format, proof and polish internal and client-facing documents to BMA's professional and brand standards.
• Tender & Proposal Support: Coordinate tender submissions and compliance documentation. Support tender screening and maintain accurate records of CVs, project histories, case studies and supporting information.
• Financial Administration: Process consultant invoices, expense claims and internal charges accurately and on time.
• Records Management: Keep team documentation, staff CVs and project histories current and ready for tenders, proposals and reporting.
• General Administration: Provide proactive administrative support, anticipate requirements and help the team stay focused on strategic and client delivery.
• Coordination & Travel: Schedule internal meetings and assist with ad hoc travel and logistical arrangements.
• Team Technology & AI Apps: Support the use and administration of team applications, including tools developed using AI.

Who are you?

You’ll probably enjoy this role if you:

• Thrive in a fast-paced, varied environment and enjoy staying busy.
• Are positive, energetic and proactive, thinking ahead to identify and resolve potential obstacles.
• Are highly organised, with strong time management skills and the ability to prioritise competing deadlines.
• Have excellent attention to detail and communicate clearly, both verbally and in writing.
• Are socially adaptable and comfortable engaging with people across different environments and socioeconomic backgrounds from the boardroom to the factory floor.
• Are a collaborative team player who enjoys working with and supporting others.
• Are intellectually curious, enjoy learning and actively seek out new knowledge and ideas.
• Have excellent Microsoft Office skills, and are adept at Excel and PowerPoint. You are able to use AI.

Requirements

Essential

• Minimum 3 year's business administration experience.
• Relevant Degree or equivalent post-Matric qualification.
• Demonstrable working knowledge of Microsoft Office, including Excel for data processing and PowerPoint for professional presentations.
• Experience using online collaboration platforms such as Microsoft Teams or Zoom.
• Basic working knowledge of AI tools and confidence learning new technology.

Beneficial

• Experience using Zoho Projects and/or Zoho CRM.

What we offer

• Private-sector drive with social impact. We’re a private company working to improve society through sustainable industrialisation - combining commercial pace with meaningful impact.
• A flexible workplace. Our hybrid approach allows you to work from home, the office and client locations while balancing focused work, collaboration and social connection.
• Recognition and opportunity. We recognise strong performance through discretionary awards and bonuses, with opportunities to grow as you develop and contribute.
• A genuinely collaborative culture. Our induction programme quickly immerses you in the business, while regular company huddles keep everyone aligned, connected and celebrating progress together.