Professional Assistant to CEO - Irene

Headhunters; Centurion; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A reputable company is seeking a skilled executive assistant to provide comprehensive support to the Chief Executive Officer. The role involves managing schedules, preparing materials for meetings, coordinating travel arrangements, and maintaining confidentiality. Candidates should have a strong background in administrative roles, proficiency with Microsoft Office Suite, and excellent judgment skills.

Qualifications

• Proven experience as an executive assistant or professional assistant in a fast-paced environment.
• Knowledge of the food manufacturing industry is preferred but not required.

Responsibilities

• Provide administrative support to the CEO, including managing calendars and scheduling meetings.
• Coordinate travel arrangements, including booking flights and hotels.
• Assist in tracking and managing budgets, expenses, and invoices.

Skills

Proficiency in Microsoft Office Suite

Confidentiality

Bilingual

Judgment

Education

Bachelor's degree in Business Administration or related field

Job description

• Bachelor's degree in Business Administration, Management, or related field.
• Proven experience working as an executive assistant or professional assistant in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other office productivity tools.
• Knowledge of the food manufacturing industry in South Africa is preferred but not required.
• Ability to maintain confidentiality and exercise good judgment.
• Fully bilingual

Responsibilities, but not limited to :

• Provide administrative support to the Chief Executive Officer, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare and organize materials for meetings, presentations, board meetings and other ad hoc events.
• Coordinate travel arrangements, including booking flights, hotels, and transportation.
• Conduct research and compile data for reports, presentations, and projects.
• Assist in tracking and managing budgets, expenses, and invoices.
• Manage fleet, usage and petrol cards.
• Maintain and update contact lists, databases, and files.
• Coordinate and oversee special projects and events as assigned by the Chief Operating Manager.
• Liaise with internal and external stakeholders, including senior management, clients, and service providers.
• Handle confidential and sensitive information with discretion and professionalism.
• Company cellphones administration.
• Managing the day-to-day activities of office team (driver / storeman and general worker), leave, discipline etc.
• Managing the maintenance of the office, building and garden.
• Perform other duties as assigned by the Chief Executive Officer.

Please note that only shortlisted candidates will be contacted. Please be advised that should you not receive a response within two weeks of applying, please consider your application unsuccessful.