Professional Assistant

Investec; Sandton; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in the financial sector is seeking a Personal Assistant to support leadership within Private Bank Central Operations. The ideal candidate will manage diaries, handle travel arrangements, and ensure the smooth operation of daily activities. Strong organizational skills and discretion are essential, alongside a proactive attitude and effective communication skills.

Qualifications

• Experience as a personal assistant or similar role required.
• High level of discretion and professionalism in handling confidential matters.
• Ability to prioritise tasks and work under pressure.

Responsibilities

• Manage diaries, scheduling appointments, and travel arrangements.
• Ensure timely preparation of meeting materials, presentations, and reports.
• Accurately record minutes and track action points.

Skills

Organisational skills

Communication skills

Problem-solving skills

Attention to detail

Tools

Microsoft Office Suite

Job description

The primary function of this role is to provideadministrative and organisational support to leadership within Private Bank Central Operations to ensure seamless daily operations. The ideal candidate will be responsible for diary management (including travel arrangements), equipment and stationery coordination, minute-taking, and organising social engagements. This role requires diligence, discretion, and the ability to work in a fast-paced environment.

Responsibilities include :

• Manage diaries, scheduling appointments, meetings, and travelarrangements.
• Ensure timely preparation of meeting materials, presentations, and reports.
• Maintainconfidential records and handle sensitive information with discretion.
• Organise and coordinate meetings, boardroom bookings, and virtual calls.
• Prepare and distribute agendas, presentations, and necessary documents.
• Accurately record minutes, track action points, and follow up as needed.
• Manage and order stationery, office supplies, and equipment to ensure smooth operations.
• Liaise with IT and facilities teams for office maintenance and technology support.
• Plan and coordinate team-building events, corporate functions, and social gatherings.

Requirements

• Experience as a personal assistant, or similar role.
• Strongadministrative and organisational skills with attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional communication skills – verbal and written.
• Ability to prioritise tasks, work under pressure, and meet deadlines.
• High level of discretion and professionalism in handling confidential matters.
• Strong problem-solving skills and a proactive attitude.
• Ability to build relationships and liaise with all stakeholders.

At Investec we look for intelligent, energetic people filled with passion, integrity and curiosity. We value individuals who in turn value our culture that is, a flexible attitude comfortable to live with ambiguity and willing to challenge the status quo. Diversity, talent and leadership are respected in pursuit of the growth of our business. People who can manage themselves and build strong relationships in order to get things done, will perform in out of the ordinary ways in our environment.

We are committed to diversity and inclusion when recruiting internally and externally.