Production Coordinator

Ace Labs; Wes-Kaap; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading digital agency in Cape Town is seeking an experienced Creative Production Coordinator to manage production planning, on-set support, and logistics. The ideal candidate will possess strong communication and organizational skills, and a Bachelor's degree in a relevant field is preferred. This is a full-time on-site position with a focus on innovative content creation and campaign coordination.

Qualifications

• Excellent verbal and written communication skills.
• Strong production planning, scheduling, and organizational skills.
• Project management experience with the ability to juggle multiple tasks.

Responsibilities

• Prepare call sheets and manage production calendars.
• Troubleshoot issues and ensure smooth operations during shoots.
• Book crew, gear, props, and permits.

Skills

Excellent verbal and written communication skills

Strong production planning

Organizational skills

Project management experience

Hands-on problem-solving skills

Education

Bachelor’s degree in Media Studies

Communications

Project Management

Job description

Overview

Ace Labs is a new-age digital agency focused on harnessing the value of both creators and brands to build sustainable businesses. As South Africa's leading TikTok Creative Exchange Partner, we bring client objectives to life through innovative content creation, creator campaigns, interactive amplification, paid media, and Web 3.0 utility. Our mission is to maximize reach and engagement for our clients while shaping the future of the Creator Economy.

Role

Creative Production Coordinator

Location: On-site, Cape Town

Type: Full-Time

Key Responsibilities

• Production Planning & Scheduling: Prepare call sheets, manage production calendars, and ensure all stakeholders know where they need to be and when.


• On-Set Support: Be hands-on during shoots, troubleshooting issues and ensuring smooth operations.


• Logistics Management: Book crew, gear, props, and permits, ensuring nothing slips through the cracks.


• Team Communication: Act as the go-to liaison between production teams, talent, and partners to keep information flowing.


• Post-Production Coordination: Track edits, revisions, and deadlines to make sure deliverables meet expectations and go out on time.


• Administration & Paperwork: Keep budgets, contracts, and permissions organized and up to date.


• Campaign Coordination: Manage nano and UGC-style campaigns and assist with production for external creators when needed.

Qualifications

• Excellent verbal and written communication skills


• Strong production planning, scheduling, and organizational skills


• Project management experience with the ability to juggle multiple tasks


• Hands-on problem-solving skills with a proactive mindset


• Previous experience in content creation, media production, or a related industry (advantageous)


• Bachelor’s degree in Media Studies, Communications, Project Management, or a related field