Production Accounts

As a Production Accounts Person at Ogilvy Cape Town, you will play a vital role in managing financial activities and providing administrative support for the production department. You will collaborate closely with the production team and finance department to ensure accurate financial record-keeping and timely processing of invoices, expenses, and payments. Your attention to detail, organizational skills, and ability to work in a fast-paced environment will be essential to succeed in this role.

Key Responsibilities:

• Maintain accurate financial records related to production projects, including budgets, invoices, and expenses.
• Prepare and review cost estimates, ensuring they align with client agreements and internal financial guidelines.
• Monitor project expenditures, tracking budget utilization and providing regular updates to the production team and finance department.
• Assist in managing project profitability by identifying cost-saving opportunities and suggesting appropriate measures.
• Prepare and process vendor invoices, ensuring accuracy and adherence to project timelines.
• Coordinate with vendors and internal stakeholders to resolve any invoicing discrepancies or payment issues.
• Maintain a system for tracking and managing payment schedules to ensure timely settlement of invoices.
• Collaborate with the finance department to reconcile accounts payable and receivable for production projects.
• Assist in preparing financial reports and presentations for project reviews and client meetings.
• Provide regular updates on project financials, highlighting key metrics, trends, and potential risks to stakeholders.
• Support the production team in preparing client billing statements and reports, ensuring accuracy and timeliness.
• Assist with general administrative tasks, including filing, data entry, and maintaining organized records.
• Coordinate with internal teams to gather and compile necessary documentation for client audits or financial reviews.
• Participate in meetings and discussions regarding project budgets, financial forecasts, and resource planning.
• Identify opportunities to streamline financial processes, enhance efficiency, and optimize cost control measures.
• Collaborate with cross-functional teams to implement new systems, tools, or procedures for improved financial management.
• Stay updated on industry trends and best practices related to production accounting and financial operations.

Requirements:

• Bachelor's degree in finance, accounting, or a related field.
• Proven experience in production accounting, finance, or a similar role within the advertising or marketing industry.
• Strong understanding of financial principles, budgeting, and cost control.
• Proficiency in financial software and tools, with advanced knowledge of Microsoft Excel.
• Excellent organizational skills and ability to manage multiple tasks and priorities effectively.
• Strong attention to detail and a commitment to accuracy in financial record-keeping.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Proactive problem-solving skills and the ability to work independently under tight deadlines.
• Knowledge of local accounting regulations and tax laws is preferred.

If you are a dedicated and detail-oriented individual with a passion for finance and production, and you thrive in a dynamic environment, we would love to hear from you. Join the Ogilvy Cape Town team and contribute to our success in delivering exceptional advertising and marketing solutions for our clients.