Procurement to Pay Supervisor

Smart Procurement; Cape Town; On-site; ZAR 500,000 - 800,000; Full time

Job summary

Une entreprise spécialisée recherche un P2P Supervisor pour superviser l'implémentation de sa stratégie d'approvisionnement à travers l'Afrique du Sud et le Botswana. Ce poste implique la coordination de l'approvisionnement en services et matériaux, ainsi que la direction de processus clés. Une expérience en gestion des contrats et en négociations est requise pour réussir dans ce rôle, qui s'étend jusqu'à fin avril 2026.

Qualifications

• Expérience en gestion des achats et des contrats dans un environnement complexe.
• Compétences en négociation et en gestion de la performance des fournisseurs.
• Capacité à développer des stratégies d'approvisionnement efficaces.

Responsibilities

• Coordonner le processus d'approvisionnement conformément aux politiques de l'entreprise.
• Développer des stratégies d'approvisionnement et gérer des listes de fournisseurs approuvés.
• Administrer les contrats et assurer le respect des obligations contractuelles.

Skills

Gestion des approvisionnements

Négociation

Planification stratégique

Analyse de marché

Gestion de la chaîne d'approvisionnement

Job description

The P2P Supervisor plays a critical role in supporting the implementation of Astron’s Procurement Strategy and Business Plan. This position coordinates the procurement of services and materials across South Africa and Botswana, ensuring the achievement of procurement objectives and targets. The role is integral in providing procurement support for Astron and leading key procurement processes.Key Responsibilities

• Ensure all purchasing is conducted in accordance with Company’s Contract & Procurement Policy & Procedures. Ensure that all procurement processes and decisions are in accordance with requirements, are transparent and supported by appropriate documentation.
• Contribute and drive forward a plan for continuous improvement in the procurement process.
• Procurement Strategy Development - create and implement strategies and strategic spend categories including gathering and analyzing business and market intelligence (capacity and capability) to assist strategic decision making.
• Develop Approved Vendor Lists per category for new suppliers. Ensure all suppliers are approved and registered in accordance with company procedures and determine pre-qualification criteria of new suppliers as required.
• Preparation and execution of pre-qualification and procurement tenders including pre-qualification questionnaires, Invitations to Tenders, manage in-house preparatory works (to include evaluation criteria and methodology, technical and commercial evaluation paperwork for recommendation of award;
• Prepare and execute procurement activities including strategy, pre-qualification, tender list development, invitations to tender, preparatory works (to include evaluation criteria and methodology, technical and commercial evaluation paperwork for recommendation of award (to management and JV Partners), order preparation and award.
  1. Preparing pre-qualification, RFQ/ITT, Order, amendment order(s) and close outdocumentation for the supply of equipment and materials;
  2. Prequalification and identification of suitable companies for issue of RFQs/ITT’s usingindustry knowledge and Company standards.
  3. Preparation/drafting tender documents and issue of RFQs/ITTs followed by clarification,evaluation, negotiation, recommendation and contract drafting for execution.
  4. d. Coordinate on contractual, commercial, taxation, insurance, HSE and legal issues withrelevant internal stakeholders.
  5. Negotiating on price and achieving demonstrable price reductions in the procurement ofgoods and services
  6. Negotiation of Contractors’ qualifications and exceptions during tender evaluation.
  7. Preparation of documents for presentation to Tender Board and Partner(s).
  8. Obtaining necessary internal approvals in accordance with applicable DOA and external(Partner and Government) approvals.
• Post-award contract administration of Orders: supplier performance management; contractual correspondence; agreement, drafting and processing of claims, amendments and variations; approval of invoices, as appropriate; securing internal approvals; Monitor contractor reporting and investigate any anomalies. Review and resolve, including necessary internal consultations, any VORs and issue VOs or Amendments, as necessary. Prepare contractual and commercial correspondence, and ensure maintenance of correspondence files.
• Expediting management to ensure Orders delivered in accordance with contractual obligations
• Develop Master Supply & Purchase Agreements for main equipment categories.
• Identify risks to delivery (threats and opportunities) and develop appropriate measures to mitigate/manage.
• Provide input into budgets and cost forecasting, as required.

Contract Period– 1 January 2025 to 30 April 2026