Procurement Specialist

JSE Limited; Sandton; On-site; ZAR 400,000 - 600,000; Full time

Job summary

A financial services company in Gauteng is looking for a Procurement Specialist to manage procurement strategies, engage with stakeholders, and ensure budget compliance. Candidates should have at least 5 years of experience in sourcing and procurement, along with a relevant qualification. This role offers a dynamic work environment focused on continuous improvement and excellence.

Benefits

Employee wellness programme

Continuous learning opportunities

Diversity and inclusion initiatives

Qualifications

• Minimum of 5 years’ experience in sourcing and procurement.
• Proficiency in basic software applications.
• Experience with IT hardware and software.

Responsibilities

• Execute category management and supplier management.
• Manage stakeholder relationships and communication.
• Oversee end-to-end procurement processes.

Skills

Customer and vendor relationship management

Analytical skills

Negotiation skills

Project management

Procurement strategy development

Education

Diploma in procurement or relevant Bcom degree

Tools

Microsoft Excel

ERP systems

Procurement systems

Job description

WHY JOIN THE JSE? The JSE recognises that its success and strength depend on the quality of its employees. We are committed to fostering a culture of continuous learning and high standards of performance. Our employee wellness programme is designed to encourage work-life balance for employees. We naturally seek to empower staff and encourage diversity and opportunities for all.

Introduction

To provide professional support in the implementation of a cost-effective procurement sourcing strategy and in the execution of category management, strategic sourcing, contracting and supplier management activities across various categories in the JSE towards achievement of JSE financial objectives.

Results Delivery

· Provide input into the formalisation of the Finance divisional budget by providing the budget for enhancements of the procurement system.

· Apply cost effectiveness principles in planning and delivery to contribute to achievement of divisional financial targets.

· Manage allocated expense budget by tracking costs (Approximate value of budget R250K).

· Ensure policies and procedures are in place to obtain goods and services that are fit for purpose and provide maximum total value and quality to JSE at lowest cost of ownership by means of transactions that are unbiased, transparent and in the best interest of JSE.

· Analyse and work with business to identify strategies to reduce costs through renegotiation on existing contracts and leveraging purchasing opportunities without compromising the business requirement.

· Submit quarterly reports on spend analysis to buyers in relevant divisions.

· Meet project deadlines of each Business Unit as agreed.

· Ensure adherence to relevant JSE policies and procedures through the implementation of controls and procedures as well as adherence to general JSE policies.

· Provide specialist input by creating formal structure for procurement governance with supplier business owners.

Stakeholder Relationship Management

· Build strategic JSE / Industry/ Global network of thought leaders and relationships utilising social media, attending and presenting at conferences and training interventions.

· Communicate effectively with all levels of the organisation, external business partners and vendors to build and maintain stakeholder relationships.

· Build and maintain relationships with internal business units to advise on sourcing options, expenditure trends and strategies to ensure the best solutions have been received from suppliers.

· Manage supplier relationships together with relevant divisions to ensure collaboration throughout the procurement process.

· Collaborate with relevant parties to support the BBBEE audit to maximise the elements of the scorecard from the procurement perspective.

· Partner with JSE contracting function and JSE Legal to ensure agreements are appropriate.

Process Management

· Manage own delivery against procurement delivery plan and set timelines, identify obstacles to delivery and take appropriate action where required

· Oversee end to end procurement system (AccPac, ERP (Enterprise Resource Planning) to facilitate efficient use by system users

· Ensure timely renewal/payment of agreements, licences and or maintenance fees according to contracts are in place

· Conduct quality assurance to ensure appropriate procurement process is followed and maintained through approval limits and workflows

· Drive all supplier due diligence required to ensure BBBEE procurement objectives are met or exceeded

· Track BBBEE scorecard by selecting appropriate vendors and checking their credentials

· Provide support of the Procurement System to JSE end users by communicating any changes to Enterprise Resource Planning (ERP) system as required.

· Oversee the Enterprise Resource Planning system (ERP) by putting controls in place to ensure appropriate supplier selection.

· Provide information of costs, quotes to each JSE business unit for formalisation of each division’s budgets.

· Facilitate internal project teams through the vendor evaluation and selection process by leading competitive bid processes including RFPs, RFIs and RFQs (Requests for proposal, information, quotes)

· Shortlist suppliers once quotes and proposals have been received.

· Participate in and administer negotiations, and advise on negotiation strategies to finalise deals

· Ensure completion of contracting process and resolve disputes if necessary.

· Make decision on and approve sourcing transactions for smaller requirements within approval limit up to R100k.

· Participate in the decision-making process for larger transactions by making recommendations

· Analyse procurement information by working with stakeholders to ensure appropriate pricing

· Participate in contract negotiations and contract reviews to ensure consistency in supplier engagement rules and optimal value and protection of JSE interests

· Manage the operational requirements in terms of service level agreements as per the contractual obligations of suppliers and escalate to business owner and/or management meetings if there are any issues or contraventions.

· Ensure controls are in place to ensure selection process of vendors is unbiased and adheres to BBBEE requirements.

· Ensure purchase orders are processed appropriately so that correct procedures are followed, and deliveries will be on time.

· Develop and maintain vendor information in the VRM system so that all vendor information is current.

· Conduct industry and supply market research analytics using the Gartner Quadrant research reports as required to ensure best practices in procurement are used.

· Support BBBEE audit by capturing information on vendor relationship management system (VRM) and report as requested.

· Maintain the vendor list using the VRM system so that all details of vendor are up to date.

Self-Management

· Improve personal capability and professional growth relating to field of expertise, in line with JSE objectives by discussing development needs and proposed solutions with management.

· Keep abreast of changes in legislation or standards by conducting research and utilising networks.

· Upskill team and other professionals by sharing knowledge and research results.

· Epitomise living the JSE values, displaying professional conduct and adherence to required technical standards.

· Ensure and practice the highest ethical and moral standards within the sourcing and procurement environment.

· Ensure team member understands and supports JSE vision and divisional strategy.

· Take accountability for making others successful by removing obstacles to team performance and success.

· Participate in recruitment processes to ensure selection contributing to success of team.

· Ensure on boarding process is followed for all new hires and transfers to embed the JSE values and cultures.

· Ensure self and team member has required skill and professional/ technical expertise by assessing gaps and development areas and creating development plans.

· Ensure team member has a job profile that profiles team member with a view of full performance in the job.

· Create performance agreement for team member with measurable goals and objectives so that they understand how their performance will be viewed, recognised and rewarded.

· Conduct performance review sessions with team member to review performance and progress against targets and agree on appropriate action required to meet targets or standards.

· Engaged with team in such a way that they feel motivated to achieve better performance, feel respected and diversity is valued.

Transformation and Innovation Contribution

· Analyse, research, develop and implement improvement/innovative ideas and value adding solutions contributing to procurement processes at the JSE.

· Identify and drive process improvements, controls and procedures in relation to the procurement process.

· Work with head of procurement to drive procurement philosophy and policy formulation to keep up with changes.

· Diploma in procurement or supply management or relevant Bcom degree

· 5 years’ experience in sourcing and procurement

Knowledge and Skills required

ü Basic software applications (e.g., Outlook, Word, Excel, Access, Internet, Email)

ü Customer and vendor relationship management systems

ü IT hardware and software

ü Divisional service offerings

ü Business continuity standard

ü Adapting behaviour to meet major changes at work

ü Work well under pressure and changing priorities

ü Adapting to major organisational change

ü Flexibility to work in a changing, fast-paced environment

ü Building and maintaining effective relationships with internal and external stakeholders

ü Networking and building relationships

ü Establishing and maintaining collaborative relationships with peers / subordinates / managers

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