Procurement & Inventory Specialist (Mechanical Workshop)

SKG Properties; East London; On-site; ZAR 180,000 - 240,000; Full time

Job summary

SKG Properties is seeking a proactive Buyer & Office Administrator to manage procurement for our mechanical workshop and provide general administrative support. You will source parts, compare supplier quotes, negotiate terms, and maintain stock records to ensure smooth operations.

The ideal candidate has strong negotiation, organizational and communication skills, with experience in a mechanical or industrial setting and proficiency with Excel and procurement software.

Qualifications

• Grade 12 / Matric is essential.
• Certificate or Diploma in Purchasing or a related field is advantageous.
• Minimum 3 years' experience in purchasing, procurement, or buying.
• Experience within a mechanical workshop, engineering, manufacturing, automotive, or industrial environment preferred.
• Knowledge of mechanical parts and workshop operations will be advantageous.
• Experience with inventory management and supplier negotiations.

Responsibilities

• Source and purchase mechanical parts, consumables, tools, and workshop supplies.
• Obtain quotations, negotiate pricing and terms with suppliers.
• Create and process purchase orders accurately and timeously.
• Monitor order status and follow up on deliveries to ensure parts arrive as required.
• Develop and maintain relationships with suppliers and vendors.
• Identify alternative suppliers to reduce costs and improve supply reliability.
• Maintain purchasing records and documentation.
• Ensure workshop stock levels are maintained to meet operational requirements.
• Assist with stock counts and inventory control.
• Monitor stock availability and reorder critical items.
• Maintain supplier databases and pricing schedules.
• Verify deliveries against purchase orders and supplier invoices.
• Resolve supplier discrepancies relating to pricing, quantities, or deliveries.
• Track supplier performance regarding cost, quality, and delivery times.
• Manage general office administration and filing systems.
• Process and maintain workshop and procurement documentation.
• Prepare reports relating to purchasing, stock levels, and supplier performance.
• Assist with data capturing and record management.
• Handle incoming calls, emails, and supplier correspondence.
• Support management with administrative and operational tasks as required.
• Match supplier invoices to purchase orders and delivery notes.
• Assist with creditor administration and payment reconciliations.
• Maintain accurate procurement records for auditing and reporting purposes.
• Monitor purchasing expenditure and assist with budget control initiatives.

Skills

Negotiation

Supplier management

Organizational skills

Administrative skills

Procurement processes

Inventory control

Communication skills

Analytical skills

Excel

Independent work

Education

Grade 12 / Matric

Certificate/Diploma in Purchasing / Supply Chain

Business Administration (related)

Tools

ERP systems

Workshop management software

Accounting systems

Job description

SKG Properties is seeking a proactive Buyer & Office Administrator to manage procurement for our mechanical workshop and provide general administrative support. You will source parts, compare supplier quotes, negotiate terms, and maintain stock records to ensure smooth operations.

The ideal candidate has strong negotiation, organizational and communication skills, with experience in a mechanical or industrial setting and proficiency with Excel and procurement software.