Procurement & Finance Assistant

RecruitMyMom; Centurion; On-site; ZAR 200,000 - 300,000; Full time

Job summary

An agricultural firm based in South Africa is seeking a Finance and Procurement Assistant to join their operations team. The role involves managing supplier invoices, processing orders, and collaborating with various divisions. Candidates should possess a relevant qualification, knowledge of accounting and procurement principles, and proficiency in Xero. Ideal for individuals with strong communication skills and attention to detail. This position offers benefits including retirement contribution and performance bonuses.

Benefits

Pension/ RA contribution

Annual shutdown (leave days to be utilised)

Bonus: 13th cheque depending on performance

Qualifications

• Minimum of 3 years’ experience in a similar role.
• Excellent command of English, both spoken and written.
• Familiar with procurement principles.

Responsibilities

• Process and manage supplier invoices and statements on Xero.
• Manage supplier payment cycles.
• Reconcile customer statements.

Skills

Accounting knowledge

Bookkeeping

Proficient in Xero

Excel skills

Communication skills

Education

Relevant tertiary qualification

Tools

Xero accounting software

Job description

Overview

A solid opportunity exists to join the operations team as Finance and Procurement Assistant in an agricultural company supplying world class products and services throughout Africa. The company is based in SA with subsidiary businesses in Zambia, Kenya, Nigeria, Uganda and Zimbabwe. It is a mid sized business with a dedicated team who work across sales and marketing, technical, finance and operations.

Responsibilities

Finance

• Process and manage supplier invoices and statements on Xero.
• Manage supplier payment cycles.
• Track and manage purchase order numbers issued to procurement.
• Reconcile customer statements.
• Reconcile petty cash and travel allowance accounts.
• Assist in preparing pro forma invoices.

Procurement

• Process and manage supplier orders.
• Reconcile purchase order numbers with open orders.
• Reconcile purchase orders with goods received notes.
• The Assistant will also provide administrative support to both the Finance Controller and the Procurement Controller.

Collaboration across various divisions within the business and its subsidiaries is expected. Being part of a smaller, multidisciplinary company, the Assistant must have a willingness to multitask and be prepared to support general business operations when required.

This role involves interaction with a diverse range of stakeholders and requires a collaborative, detail-oriented individual with strong communication skills and emotional intelligence. The successful candidate will demonstrate accuracy, self-discipline, organisational ability, and a commitment to excellence.

Requirements

• Completed a relevant tertiary qualification.
• Excellent command of English, both spoken and written.
• Sound knowledge of basic accounting and bookkeeping.
• Familiar with procurement principles.
• Minimum of 3 years’ experience in a similar role.
• Proficient in Xero accounting software.
• Advanced computer skills with strong Excel skills.

Benefits

• Pension/ RA contribution
• Annual shutdown (leave days to be utilised)
• Bonus: 13th cheque depending on performance of the company/department and individual.