Procurement Clerk

Exceed HR and Recruitment; Cape Town; On-site; ZAR 350,000 - 450,000; Full time

Job summary

A recruitment agency is seeking an experienced Procurement Clerk to manage orders and inventory in Cape Town. The ideal candidate will have at least 5 years in procurement, particularly in food sourcing, and strong proficiency in Excel. Key responsibilities include supplier management and ensuring timely replenishment of materials. This position offers an opportunity to enhance supplier relationships while contributing to efficient inventory control.

Qualifications

• Minimum 5 years in procurement and raw material sourcing, preferably in food-related industry.
• Minimum 3 years of inventory control experience.
• Experience using Microsoft Office, especially advanced Excel skills.

Responsibilities

• Process and manage purchase orders, ensuring accuracy in documentation.
• Track orders and communicate with suppliers on delivery timelines.
• Build and maintain strong supplier relationships.

Skills

Strong analytical skills

Proficiency in Microsoft Excel

Experience in supplier management

Inventory control expertise

Commercial awareness

Education

Diploma or degree in Supply Chain or related field

Tools

Pastel Partner

Job description

Procurement Clerk required in Blackheath, Cape Town.

Duties and Responsibilities:

Order & Inventory Management:

• Process and manage purchase orders; ensure accuracy in requests and documentation.
• Track orders and follow up with suppliers to confirm delivery timelines.
• Maintain accurate records of purchases, deliveries, and inventory levels.
• Monitor stock levels and reorder materials to avoid shortages.
• Align supply with demand and manage timely replenishment of materials.

Supplier Management:

• Build and maintain strong supplier relationships.
• Maintain up-to-date supplier information, including pricing, delivery terms, and contacts.
• Source new suppliers using catalogues, the internet, and interviews.
• Compare supplier quotes to determine best value.
• Evaluate supplier performance on delivery, quality, and pricing.

Customer & Stakeholder Support:

• Respond to customer and supplier inquiries regarding orders, changes, or cancellations.
• Coordinate with stakeholders to ensure procurement aligns with project and business priorities.
• Review requisitions to ensure terminology, specifications, and accuracy.

General Administration:

• Stay current with procurement best practices, technologies, and regulations.
• Process Goods Received Notes (GRNs) and maintain procurement documentation.

Minimum Requirements:

• Diploma or degree in Supply Chain, Logistics, or related field (advantageous).
• Minimum 5 years in procurement and raw material sourcing (preferably food-related).
• Minimum 3 years of inventory control experience.
• Proficiency in Microsoft Office, especially Excel (PivotTables, advanced functions).
• Experience using Pastel Partner is essential.
• Strong analytical, financial, and commercial skills. Knowledge of procurement principles and strategic sourcing.