Procurement Assistant_Umhlanga_(Negotiable)

Pro Tem Recruitment; Durban; On-site; ZAR 200 000 - 400 000; Full time

Job summary

An established industry player is seeking a Procurement Assistant to enhance their sourcing and buying processes for packaging materials. This role involves managing orders, coordinating with suppliers, and ensuring timely deliveries to meet production needs. You will work closely with both internal teams and external stakeholders to drive efficiency and cost reduction. The position is office-based, split between Amanzimtoti and Umhlanga, providing a dynamic work environment. If you are detail-oriented, possess strong numeracy skills, and have a passion for procurement, this opportunity is perfect for you to make a significant impact.

Qualifications

• BSc or BCom degree required for the role.
• Advanced Excel skills are beneficial for order management tasks.

Responsibilities

• Manage orders for packaging and consumables, both local and import.
• Coordinate materials with suppliers and 3PLs to fulfill orders.
• Maintain the imports tracker and report on overdue items.

Skills

Order Management

Sourcing

Communication

Problem Solving

Numeracy Skills

Education

BSc or BCom or similar

Tools

Advanced Excel

Job description

The Procurement Assistant will actively participate in the buying and sourcing of all packaging materials and components required for production. The successful candidate will work closely with internal and external stakeholders to meet strategic company objectives as well as drive efficiency and cost reduction. This role is based in Amanzimtoti and the office in Umhlanga and has the following job functions, including but not limited to:

• Order management
• Placing of orders for packaging, consumables and project related items, both local and import
• Tracking of open orders
• Expediting, pushing and pulling of orders
• Call off lists for stock-holding suppliers
• Inputting shipment dates from the forwarder tracker to review whether shipments are on track
• Coordination of materials to/from 3PL’s to fulfill orders
• Out of stock management
• Overseeing of returns to supplier/reject stock for replacement
• Assist with local and import sourcing and quote requests
• Maintain imports tracker with payment and delivery dates and report on overdue items. Report on any items that affect launch dates and feedback on the innovation tracker
• Place import orders and send them to suppliers.
• Oversees the scheduling and documentation of all imports/export
• Assist with obtaining estimates from forwarder and converting these into landed costs
• Assist in admin checklist for new product launches to ensure all crucial steps are completed
• Brief in colour matches to suppliers and follow through the process until final sign off
• Prepare and send out Christmas imports delivery schedule to the planning and gifting team every week
• Point of sale – liaise with the Activation team on requirements, request quotes and submit for sign off
• Maintain the POS tracker and delivery dates with suppliers
• Assist with innovation and gifting sample requests and tracking
• Maintenance and updating of the supplier list
• Assisting in sourcing new suppliers for vetting

Desired Experience and Qualifications

• Must have a BSc or BCom or similar
• Advanced Excel skills will be beneficial

Location

Amanzimtoti / Umhlanga (Please note that this role is 100% office-based). Umhlanga two days per week, and Amanzimtoti three days per week, though this may change as and when required.

Candidates will only be interviewed upon successful completion of a numeracy assessment.