Procurement Administrator (Temp)

Empact Group; Gauteng; On-site; ZAR 250,000 - 350,000; Full time

Job summary

A leading procurement firm in South Africa seeks a Procurement Administrator to ensure the accuracy and compliance of procurement master data while managing document workflows. Ideal candidates will have experience in Finance/Procurement, proficiency in MS Office, and SAP experience. Responsibilities include maintaining procurement data, managing compliance documents, and supporting procurement efficiency improvements.

Qualifications

• At least 2 years of experience in a Finance/Procurement role within a corporate environment.
• Proficiency in MS Office, including intermediate Excel skills.
• Strong stakeholder-focused approach and proactive problem-solving skills.

Responsibilities

• Maintain and validate procurement master data in ERP/SAP systems.
• Manage procurement-related documents ensuring compliance with policies.
• Conduct analysis of requests to prevent errors and ensure adherence to policies.

Skills

Attention to detail

Time management

Communication skills

Analytical skills

Education

Matric qualification

Relevant Finance/Procurement qualification

Tools

MS Office

SAP

Job description

Procurement Administrator (Master Data & Document Compliance)

Main purpose of the job

The primary purpose of this job is to ensure the accuracy, integrity, and compliance of procurement master data while managing document workflows to support smooth procurement operations. The role encompasses three main areas of responsibility: Master Data Management, Document Compliance, and Process Support & Quality Assurance.

Desirable Education and experience required:

• Matric qualification; a relevant Finance/Procurement qualification is advantageous
• At least 2 years of experience in a Finance/Procurement role within a corporate environment
• Proficiency in MS Office, including intermediate Excel skills
• At least 2 years of SAP experience; experience with other ERP systems is a plus
• Strong stakeholder-focused approach and proactive problem-solving skills

• Ability to analyze and manipulate large financial data sets, identifying key matters of significance
• Ability to work under pressure in a deadline-driven environment

Knowledge, Skills, and Competencies required:

• Good numeric and administrative skills
• Attention to detail and methodical approach
• Time management skills
• Ability to work well in a team and under pressure
• Excellent communication and phone etiquette
• Good interpersonal skills

Key Responsibilities

Master Data Management:

• Maintain and validate procurement master data (vendors, materials, pricing, contracts) in ERP/SAP or procurement systems
• Create, modify, and delete master data accurately and timely
• Process high volumes of transactions daily, prioritizing data requests
• Ensure data accuracy, completeness, and consistency across databases
• Implement data governance and standardization procedures
• Conduct regular audits to identify and correct data errors
• Analyze and resolve data anomalies by comparing system records with source documents
• Collaborate with Finance, Procurement, Operations, and other departments to resolve discrepancies
• Assist departments with master data-related issues
• Track requests from receipt to completion
• Prepare files for mass updates and ensure efficient processing
• Participate in process improvements for data accuracy and efficiency
• Follow through on tasks with initiative and accountability
• Handle ad-hoc activities as required

Document Compliance:

1. • Manage procurement-related documents (agreements, NDAs, certificates, compliance forms) in a centralized repository
   • Add, update, and remove files as needed, ensuring proper record-keeping
   • Improve filing systems for efficiency
   • Ensure documents comply with legal, regulatory, and company policies (e.g., GDPR, POPIA)
   • Verify supplier documentation during onboarding (tax compliance, insurance, certifications)
   • Track and monitor B-BBEE supporting evidence
   • Monitor contract expirations, renewals, and compliance deadlines
   • Support audits by providing accurate documentation
   • Work with partners to ensure submission compliance
   • Proofread documents for accuracy and professionalism
   • Perform photocopying, scanning, and filing
   • Gather and verify information via phone, email, or in person
   • Input data accurately into internal systems
   • Maintain professional communication and telephone manner
   • Handle ad-hoc tasks as required

Process Support & Quality Assurance:

• Conduct analysis of requests to prevent errors and ensure policy adherence
• Optimize data quality to improve procurement efficiency
• Participate in process improvements for data accuracy and efficiency