Procurement Administrator (12-month FTC)

Communicate Recruitment; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic retail brand in Cape Town is looking for a Procurement Administrator to manage procurement processes in a high-volume environment. Applicants should have at least 3 years of experience and a relevant diploma. Responsibilities include managing purchase orders, supplier coordination, and inventory accuracy. This is a fixed-term contract role that requires strong communication and organizational skills.

Qualifications

• 3 years of experience in a similar position.

Responsibilities

• Manage the full purchase order process from requisition to delivery.
• Ensure accuracy, compliance, and that timelines are met.
• Review purchase requisitions to confirm required approvals.
• Track and follow up on orders and shipments.
• Coordinate with suppliers and internal teams to ensure timely store deliveries.

Skills

Strong communication skills

Education

Completed Matric (Grade 12)

Relevant diploma in Supply Chain Management, Business Administration, Logistics or related field

Relevant procurement or inventory management certifications

Job description

SUMMARY :

Are you a procurement professional with retail in your DNA? Do you thrive in fast-paced environments, managing warehouses, purchase orders, and supplier relationships like a pro? If you’re ready to bring order to the shelves, strategy to the spend, and collaboration to the process, I’VE GOT YOUR NEXT OPPORTUNITY!

We have recently partnered with an amazing client in the retail space, and we’re on the hunt for a Procurement Administrator to join a dynamic retail brand on a 12-month fixed-term contract. This isn’t just an admin gig—this is a chance to own and optimise procurement processes in a high-volume, high-impact environment.

If you meet the requirements below, send in your application immediately.

POSITION INFO :

As the Procurement Administrator, your duties could include the following :

Manage the full purchase order process (from requisition to delivery)

Ensure accuracy, compliance, and that timelines are met

Review purchase requisitions to confirm required approvals and support documentation

Track and follow up on orders and shipments

Coordinate with suppliers and internal teams to ensure timely store deliveries

Proactively resolve order, invoice, and delivery issues to minimize operational disruptions

Maintain an up-to-date supplier database

Support supplier performance tracking across price, quality, delivery, and service

Communicate clearly with suppliers regarding orders, specifications, and any changes or issues

Foster strong supplier partnerships through ongoing engagement and service alignment

Support standard procurement negotiations to secure competitive pricing and favourable terms

Conduct routine stock counts and reconciliations

Investigate discrepancies and ensure compliance with audit and FAR requirements

Assist in managing stock rotation and obsolescence prevention strategies

Oversee de-installed and maintenance stock

Collaborate with Finance and Waste Management teams

Partner with Store Operations and Finance to forecast procurement needs and maintain optimal stock levels

Maintain accurate records of inventory movements

Coordinate with warehouse and store teams to ensure efficient and accurate receipt of goods

Verify incoming shipments against purchase orders

Assist with processing returns for damaged or incorrect goods

Additional duties as required

Skills & Experience :

3 years of experience in a similar position

Strong communication skills

Qualification :

Completed Matric (Grade 12)

Relevant diploma in Supply Chain Management, Business Administration, Logistics or related field

Relevant procurement or inventory management certifications would be highly advantageous