Private Pa For Uhnw Family

Nannies Beyond Ltd; Gauteng; On-site; ZAR 200 000 - 400 000; Full time

Job summary

An exciting opportunity to become a Private PA/EA in a vibrant household with five young children. This role requires a highly organised individual who can manage complex schedules, liaise with schools, and coordinate travel arrangements. You will be at the heart of household operations, ensuring smooth communication among staff and managing various administrative tasks. If you're adaptable, discreet, and passionate about supporting a busy family, this position offers a unique chance to make a significant impact in a dynamic environment. Join a dedicated team and thrive in a role that blends professionalism with family life.

Qualifications

• Proven experience as a Private PA / EA in a family setting.
• Excellent organisational and multitasking skills with attention to detail.

Responsibilities

• Manage complex schedules and communicate with schools and nurseries.
• Organise travel arrangements and handle household administration.

Skills

Organisational Skills

Multitasking

Communication Skills

Discretion

Childcare Skills

Adaptability

Tools

Microsoft Office

Administrative Software

Job description

A fantastic opportunity for an experienced Private PA / EA to support a busy household with five young children.

Monday - Friday from 9am - 6pm with flexibility.

Key Responsibilities:

1. Diary & Schedule Management: Manage a complex and busy schedule, including the principal's diary and children's schedules.
2. School & Nursery Liaison: Communicate with schools and nursery regarding important events, absenteeism, and other key information.
3. Travel Arrangements: Organise domestic and international travel, including flights, hotels, visas, and itineraries.
4. Household & Property Management: Work closely with the house manager and liaise with contractors to ensure smooth household operations.
5. Event & Hospitality Planning: Book restaurants, theatre shows, and social events as required.
6. General Administration: Handle household administration, including managing mail, email, bills, insurance renewals, and invoices.
7. Educational Support: Liaise with tutors and music tutors to coordinate schedules and progress.
8. Staff Communication: Maintain excellent communication with the housekeeper, chef, and driver to ensure seamless daily operations.
9. Medical & Wellness Management: Book medical appointments and manage healthcare schedules.
10. Gift & Lifestyle Management: Source and purchase gifts for birthdays and special occasions.
11. Membership & Subscription Management: Maintain and manage personal and household memberships and subscriptions.
12. Personal Shopping: Handle shopping needs for the principals, children, and household.

Key Requirements:

1. Proven experience in a similar Private PA / EA role supporting a busy family and working with young children.
2. A discreet, trustworthy, and professional individual who maintains confidentiality at all times.
3. Excellent organisational and multitasking skills with a keen eye for detail.
4. Highly proficient with modern technology with strong skills in Microsoft Office and other essential administrative software.
5. Strong communication skills, both written and verbal.
6. Ability to work independently and anticipate needs without constant supervision.
7. High level of flexibility and adaptability.
8. A team player who can collaborate with household staff and external service providers.
9. Child-friendly, able to work within a busy family setting and step in to help with childcare if needed.
10. Adaptable and quick-thinking, capable of handling last-minute changes.
11. Knowledge of London's top restaurants, venues, and international travel requirements is a plus.
12. Always responsive and available to handle urgent requests.
13. Right to work in the UK and valid passport (no need for travel).
14. Up to date DBS.
15. Confident driver.