Pret / Oa / 31 / 01 / 2025 Pretoria Local Office – Office Assistant

Legal Aid South Africa; Pretoria; On-site; ZAR 120,000 - 240,000; Full time

Job summary

An established industry player in legal services is seeking a dedicated Office Support Assistant to join their dynamic team. This role is pivotal in ensuring smooth office operations, providing essential support to Legal Practitioners and staff. The ideal candidate will thrive in a structured environment, demonstrating exceptional organizational skills and a commitment to maintaining high standards of service. With a focus on professional development and a supportive workplace culture, this opportunity is perfect for those looking to grow their careers in a meaningful way. Join a team that values equity and inclusivity while contributing to the vital mission of providing legal assistance to those in need.

Qualifications

• Valid driver's license is required for the position.
• Experience in office support services is essential.

Responsibilities

• Provide excellent office support services to Legal Practitioners.
• Maintain accurate filing and documentation processes.
• Ensure timely delivery of reports and mail.

Skills

Office Support Services

Communication Skills

Organizational Skills

Education

National Senior / Matric Certificate

Tools

Fax Machine

Switchboard

Job description

Legal Aid SA is a National Public Entity; a key contributor to South Africa's constitutional democracy, providing quality legal services to indigent and vulnerable persons.

The organisation has a national footprint in all nine provinces.

Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 16 consecutive years.

We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace. Applications are invited from persons interested to fill the above-mentioned position.

The incumbent will be appointed on a permanent basis.

The position is based at the Legal Aid SA Pretoria Local Office.

KEY OUTPUTS

1. To create a clean physical environment and render office services as and when required.
2. Serve Legal Practitioners and other Local Office staff by providing excellent office support services such as messenger duties.
3. Ensure that reports and documentation are sent / delivered to the right people, timeously.
4. Maintain an incoming / outgoing fax register per the required format.
5. Incoming mail handled in accordance with Legal Aid SA administrative procedures.
6. All documentation to be correctly / accurately filed.
7. Switchboard to be manned at all times and proper telephone etiquette to be adhered to at all times.
8. Daily collection and posting of mail.
9. Transporting Legal Aid SA staff members to courts / Provincial or National Office as per Legal Aid SA relevant Transport / Fleet Management policy / procedures.

PETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

1. National Senior / Matric certificate.
2. A valid driver's licence.

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 February, quoting the reference number PRET / OA / 31 / 01 / in the subject line to [e-mail].

This will format the email address correctly for sending.

It is displayed differently on our website as a cybersecurity protection measure. Enquiries to Mandisa Kubayi, Tel: [insert number]. The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA.

It is Legal Aid SA's intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer / promotion / appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan.

Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served. APPLICANTS NOT CONTACTED WITHIN TWO MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.