PR Account Coordinator - USA Remote

Whistle; Cape Town; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic media company seeks an Account Coordinator to support its Campaign Management team in overseeing client campaigns. This role involves podcast research, communication, logistical coordination, and document management, perfect for someone eager to grow within podcast media strategy.

Qualifications

• Comfortable with spreadsheets and collaborative workflows.
• Eager to learn and take initiative in a fast-paced team.
• Proactive attitude desired.

Responsibilities

• Support podcast research and outreach for client campaigns.
• Assist in scheduling podcast interviews and update relevant documents.
• Communicate with clients and team on campaign logistics.

Skills

Strong writing and communication skills

Organizational skills

Attention to detail

Curiosity about media landscape

Tools

Spreadsheets

Task tracking tools

Job description

The Role

As an Account Coordinator, you'll play a key support role on the Campaign Management team. Your job is to help keep client campaigns running smoothly by handling research, outreach prep, and scheduling support. This is a foundational role ideal for someone looking to grow into podcast media strategy, client services, or content operations.

What You'll Do

• Podcast Research & Outreach Support
• Research, vet, and qualify podcasts for client campaigns using internal tools
• Assist with drafting and formatting podcast outreach pitches
• Update and maintain campaign Airtables with research and booking progress
• Track podcast host responses and flag opportunities or issues to the CM
• Campaign Coordination & Admin
• Support scheduling and confirmation of podcast interviews
• Assist with updating client facing documents (trackers, agendas, bios)
• Help manage approvals and deadlines for show bookings
• Client & Team Communication
• Help prepare client update emails as needed
• Monitor shared inboxes and alert CMs to any client or host communication - requiring action
• Coordinate with the CMs on booking logistics or reschedules
  
  
  

What You Bring

Strong writing and communication skills

A love of podcasts and curiosity about the evolving media landscape

Excellent organizational skills and high attention to detail

Comfort with spreadsheets, task tracking tools, and collaborative workflows

Eagerness to learn, take initiative, and support a fast paced team

A people first, proactive attitude

Bonus points for a good sense of humor and podcast recs