Ppersonal assistant

ITM Tanzania Limited; Gauteng; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading company seeks a highly organized Personal Assistant to support their executive team. The role involves managing schedules, communication, and providing comprehensive administrative support. Ideal candidates will have 2–5 years of experience, excellent time management skills, and proficiency in MS Office. Join a dynamic team and make a significant impact on productivity.

Qualifications

• 2–5 years' experience as a Personal Assistant or Executive Assistant.
• High level of discretion, professionalism, and confidentiality.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage calendars, schedule meetings, and organize appointments efficiently.
• Act as the first point of contact for internal and external communications.
• Prepare documents, presentations, and reports for meetings and briefings.

Skills

Time Management

Multitasking

Organizational Skills

Communication Skills

Education

Matric Certificate (Grade 12)

Diploma or Certificate in Office Administration

Tools

MS Office Suite

Job description

About The Job

• We are seeking a highly organized and professional Personal Assistant to provide comprehensive administrative and personal support to an executive or senior management team. The successful candidate will manage schedules, coordinate communication, and handle a range of administrative duties to enhance productivity and efficiency in the executive’s day-to-day responsibilities.
  
  

Responsibilities

• Executive & Diary Management
• Manage calendars, schedule meetings, and organize appointments efficiently
• Coordinate travel arrangements including flights, accommodation, and transport
• Prepare daily schedules, agendas, and reminder alerts for meetings and deadlines
• Take minutes during meetings and follow up on action items
• Communication & Correspondence
• Act as the first point of contact for internal and external communications
• Screen calls, emails, and messages, ensuring timely and appropriate responses
• Draft professional correspondence, reports, and executive summaries as required
• Maintain confidentiality in handling sensitive business and personal matters
• Administrative Support
• Organize and maintain physical and digital filing systems
• Prepare documents, presentations, and reports for meetings and briefings
• Monitor office supplies and handle procurement when needed
• Coordinate logistics for events, meetings, and workshops
• Personal Task Assistance (Where Applicable)
• Assist with personal errands, bookings, and appointments for the executive
• Support in managing household, personal finances, or family-related tasks if requested
• Handle ad hoc requests with flexibility and discretion
  
  

Requirements

• Matric certificate (Grade 12)
• Diploma or certificate in Office Administration, Secretarial Studies, or related field
• 2–5 years' experience as a Personal Assistant or Executive Assistant
• High level of discretion, professionalism, and confidentiality
• Excellent time management, multitasking, and organizational skills
• Strong communication skills (written and verbal) in English
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and adapt in a fast-paced environment
  
  

Apply now