Portfolio Assistant / Administrator

Profile Personnel; Gqeberha; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A financial services company in Gqeberha is seeking a Portfolio Assistant / Administrator to manage client accounts and support the Portfolio Manager. The ideal candidate will have at least two years of investment experience and strong computer skills. Responsibilities include client communication, portfolio administration, and assisting with compliance. This is an opportunity to work in a dynamic environment, serving high-net-worth clients.

Qualifications

• Minimum of two years’ experience in an investment-related role or similar field.
• Experience with FICA and compliance matters.
• Experience on BDA is an advantage.

Responsibilities

• Administer client accounts.
• Coordinate client meetings and travel arrangements.
• Assist with preparation of client proposals and presentations.

Skills

Investment-related experience

Computer skills (Excel, Outlook, Word, PowerPoint)

Strong interpersonal skills

Detail-oriented

Good numerical ability

Job description

Role Purpose

The Portfolio Assistant / administrator will provide comprehensive administrative and operational support to the Portfolio Manager, contributing to the effective management of investment portfolios. The role involves handling various tasks related to portfolio administration, client communication, and operational efficiency.

Responsibility

• Administer client accounts
• Re-FICA client accounts
• Re-Mandate client accounts
• Assist with spreadsheets and reports
• Prepare client review packs and set up meetings
• Email clients directly if needed
• Supporting the Portfolio Manager in managing his practice within the business
• Assistance in managing and acquiring a portfolio of high-net-worth clients for the practice.

Responsibilities

Open client accounts (local & offshore) and obtain the necessary FICA documentation

Re-FICA and Re-Mandate client accounts to ensure they are compliant

Daily and monthly planning & reporting on key areas (client review / appointments etc.)

Maintain accurate spreadsheets for monthly client income payments

Check base costs after they have been loaded on the system

Coordinate client meetings, presentations, and travel arrangements

Assist portfolio managers with administrative matters

Assist with preparation of client proposals, presentations, portfolio reviews

Reconcile client accounts, charges etc.

Servicing of new and existing clients and IFA’s

Assist with sourcing of new clients and follow up on potential client leads

Professionalise the practice and ensure all the appropriate documentation are on the CRM system

Proactively finding solutions for clients to ensure a professional service

Ensure mandate adherence and compliance requirements are met

Preparation of review documents for meetings with clients as per mandates

Assist with reviewing and responding to clients with changing needs and financial requirements.

Skills / Personal Attributes Required

Minimum of two years’ experience in an investment-related role or similar field

Computer skills (Excel, Outlook, Word, PowerPoint)

Ability to identify problem areas within the work processes and suggest new ones if necessary

Good numerical ability

Must be able to work under pressure

Experience with FICA and Compliance matters

Experience on BDA an advantage

Integrity and trustworthiness

Detail-oriented and organized

Professional, proactive, efficient, reliable and able to work independently

Strong interpersonal skills for effective client and team communication

Adaptable to a dynamic and fast-paced work environment