Portfolio Administrator (Asset/Investments Management)

Sapientis Talent Management Pty. Ltd.; Sandton; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A recruitment consultancy in South Africa is seeking an experienced Portfolio Administrator for their client in Sandton. The ideal candidate will be responsible for trade processing, client support, and compliance within the asset management space. A degree in Finance and 3-5 years of relevant experience are required. Strong MS Excel skills and attention to detail are essential. This opportunity offers competitive compensation and a dynamic work environment.

Qualifications

• 3 – 5 years of relevant experience in financial services/asset management.
• Solid understanding of financial markets, equity trading, FICA & FAIS.

Responsibilities

• Load equity and FX trades via NX Manager.
• Resolve trade discrepancies with brokers.
• Generate and distribute client reports.
• Assist in reviewing client mandates for compliance.
• Monitor corporate actions and ensure timely votes.

Skills

Strong numeracy

MS Excel proficiency

Excellent communication

Client service orientation

High attention to detail

Time management

Multitasking

Education

Degree in Finance or Investments

Tools

Maitland systems (e.g., NX Manager)

Job description

Are you detail-oriented, client-focused, and passionate about the world of investments? We’re assisting an asset manager in their search for an experienced Portfolio Administrator to join their dynamic Operations team.

If you thrive in a high-performance environment and have a solid understanding of trading, compliance, and client servicing within the asset management space, this might be the perfect opportunity for you.

Key Responsibilities:

1. Trade Processing & Settlements

• Load on-market and off-market equity and FX trades via NX Manager
• Liaise with brokers and administrators to resolve trade discrepancies
• Ensure timely and accurate trade settlements
• Resolve unmatched trades within required timeframes

1. Client Support & Reporting

• Respond to client queries and audit requests with professionalism and urgency
• Generate and distribute NAV, Regulation 28, and bespoke client reports
• Collaborate with Maitland to provide customised reporting solutions

1. Client Onboarding

• Assist in reviewing mandates and verifying supporting documents
• Ensure FICA compliance and coordinate account openings with banks and Maitland
• Process initial scrip and cash take-ons efficiently

1. Cash Flow Management & Payments

• Load and instruct payments for fees, inflows, and outflows
• Notify portfolio managers of cashflow activity
• Ensure compliance with cut-off times and reporting deadlines
• Support monthly invoicing and payment processes

1. Proxy Voting & Corporate Actions

• Monitor corporate actions and ensure timely elections by portfolio managers
• Load proxy votes on the Maitland system and communicate with relevant parties

1. Compliance & Regulatory Monitoring

• Manage FICA documentation and respond to compliance-related requests
• Monitor and report mandate breaches (pre- and post-trade)
• Distribute compliance reports and escalate exceptions as required

1. Reconciliations

• Investigate and resolve all unmatched cash and scrip items daily

Requirements:

Minimum Requirements:

• Degree in Finance or Investments.
• 3 – 5 years of relevant experience in financial services/asset management.
• Solid understanding of financial markets, equity trading, FICA & FAIS.

Preferred:

• Experience with Maitland systems (e.g., NX Manager).
• Exposure to compliance, client reporting, and trade settlements.

Skills & Attributes:

• Strong numeracy and MS Excel proficiency.
• Excellent communication and client service orientation.
• High attention to detail and ability to work independently.
• Strong time management and multitasking skills.

Location: Successful incumbent will primarily be based in Sandton, Johannesburg.

To apply or for more details send us a detailed CV (in MS Word format) via email to [e-mail] (PFA_G)

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