Pool Judge’s Secretaries REF NO : 2025 / 117 / OCJ

Office of the Chief Justice South Africa; Randburg; On-site; ZAR 300,000 - 400,000; Full time

Job summary

The Office of the Chief Justice South Africa is seeking a Pool Judge's Secretary in Gauteng. You will manage Judges' appointments, correspondences and court documents. Ideal candidates should have a Grade twelve certificate and complete at least 20 modules toward a law degree, along with secretarial experience.

Qualifications

• Grade twelve certificate required.
• 20 modules completed towards LLB or Bachelor Law Degree.
• Two years secretarial experience and valid driver's license.

Responsibilities

• Manage Judge's appointments and meetings.
• Type judgments and manage correspondences.
• Handle signed judgments ensuring correct delivery.

Skills

Secretarial experience

Organizational skills

Communication

Education

Grade twelve certificate

20 modules towards LLB/BA/Bachelor Law Degree

LLB or Bachelor Law Degree

Job description

Job Title: Pool Judge’s Secretaries REF NO: 2025 / 117 / OCJ

Job Location: Gauteng, Randburg Deadline: June 23, 2025

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REQUIREMENTS:

• Grade twelve certificate, a minimum of 20 modules completed towards an LLB, BA or Bachelor Law Degree. A minimum of two secretarial experience, a valid driver’s license. An LLB Degree or Bachelor Law Degree will be an added advantage. Results must accompany the application. Shortlisted candidates will be required to write a typing test.

DUTIES:

• Ensure attendance and screening of all incoming and outgoing calls.
• Manage the Judge's appointments and meetings diarization.
• Type Judgements and manage correspondences and filing.
• Handle signed Judgments and orders, ensuring delivery in court or virtually, and coordinate with typists and the Library.
• Receive, screen visitors, and attend to queries.
• Record and file all incoming and outgoing documents.
• Order and collect stationary for the Judge.
• Verify files received from various sections with the Registrar.
• Maintain the register of reviews, updating and signing on receipt and return.
• Update the register/template of reserved judgments and notify relevant offices upon judgment delivery.
• Coordinate transcribed judgments for approval and signature.
• Receive, file, and verify heads of Arguments from stakeholders.
• Inform parties of reserved judgment dates and procedures.
• Prepare the bench book and ensure files are ready before court sessions.
• Call cases and record proceedings as per the court roll.
• Manage case number calling and party identification.
• Administer Oath IDs or declarations when required.
• Handle, control, and note exhibits professionally.
• Ensure correct endorsement of orders on files and Caselines.
• Organize travel and accommodation arrangements timely.
• Submit the Judge’s logbook monthly and manage vehicle preauthorizations.
• Remind the Judge of invoice submissions for S&T claims and other expenses.
• Submit court roll to the Statistical Officer weekly.