PMO Document Controller

ProjectLink; Centurion; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading project management solutions provider is looking for a PMO Document Controller for a 6-month contract in Centurion. Responsibilities include managing document control processes, ensuring compliance, and supporting project documentation. A National Diploma or Degree and a minimum of 5 years in document control, particularly within engineering or mining environments, are required. Proficiency in tools like InEight and Aconex is essential.

Qualifications

• Minimum 5 years in document control within engineering or mining environments.

Responsibilities

• Develop and maintain a Master Record Index and Document Management Plan.
• Implement document coding, naming conventions, and version control.
• Manage repositories and document closeout procedures.
• Ensure compliance with document numbering and engineering procedures.

Skills

Document management systems proficiency

Governance and compliance

Organizational skills

Communication skills

Education

National Diploma or Degree in a related field

Tools

InEight

Aconex

SharePoint

Key360

Projects Online

Signing-Hub

Job description

Job Title: PMO Document Controller

Location: Gauteng, Tshwane Metro, Centurion

Job Type: 6 month Contract, expected to work Full-Time hours

About Us

ProjectLink is a leader in providing project management solutions, specializing in industrial projects worldwide. Our mission is to transform how organizations execute their projects through innovative approaches, expertise, and tailored solutions. Our high-performance culture is built on excellence, accountability, and continuous learning. We operate in fast-paced environments where disciplined professionals deliver results through efficiency and well-established methodologies. With a strong commitment to structured processes and adaptability, we set the benchmark for project success.

Job Duties

Document Control & Management [InEight]

• Develop and maintain a Master Record Index and Document Management Plan
• Implement document coding, naming conventions, and version control.
• Define access levels and workflow requirements for document types.
• Manage repositories and document closeout procedures.
• Maintain transmittal registers and issue document revisions.
• Assist contractors with system navigation and usage.
  
  

System Proficiency

• Projects Online/InEight Document Control
• Aconex
• SharePoint
• Project Management Library
• Template Library
  
  

Governance & Compliance [InEight]

• Ensure compliance with document numbering and engineering procedures.
• Validate adherence to project documentation plans.
• Conduct audits of registers and transmittals.
  
  

Project Support [InEight]

• Set up and maintain project sites and folder structures.
• Ensure document integrity and approval via Signing-Hub.
• Support Document Controllers and Power Users.
• Perform continuous audits for information integrity.
  
  

Document Migration & Closeout [InEight]

• Transfer and audit documents from systems like Aconex and Key360.
• Maintain metadata and folder structures.
• Ensure proper archiving and closeout of documentation.
  
  

Due Diligence Support

• Manage confidentiality agreements and access to data rooms
  
  

Business Unit Services

• Assist with calendar management and meeting arrangements.
• Prepare agendas, attendance registers, and meeting minutes.
• Support workshop preparation and documentation.
  
  

Required Qualifications

• National Diploma or Degree in a related field
  
  

Experience

• Minimum 5 years in document control within engineering, or mining environments.
  
  

Knowledge And Skills

Technical Skills

• Proficiency in document management systems (e.g., SharePoint, Aconex, InEight).
• Familiarity with metadata management and version control.
• Strong understanding of governance and compliance standards.
• Must have experience on mining projects
  
  

Soft Skills

• Excellent organizational and communication skills.
• Attention to detail and ability to manage multiple tasks.
• Ability to work independently and collaboratively.
  
  

Software skills

• InEight - Primary platform for document control, governance, and project support.
• Aconex - Used for document migration and control.
• SharePoint - For document storage, collaboration, and metadata management.
• Projects Online - Likely used for project tracking and collaboration.
• Key360 - Involved in document migration and audits.
• Signing-Hub - For document approval workflows.