Plant Administrator & Procurement Officer

United Phosphorus Limited (UPL); Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in the agrochemical industry seeks an Administrative Coordinator for its Durban site. The role involves payroll management, procurement of indirect materials, and reception duties. Candidates with a Bachelor’s degree and experience in administrative tasks are encouraged to apply, ensuring accurate and timely execution of responsibilities in a fast-paced environment.

Qualifications

• 1-4 years experience in administrative or procurement roles.
• Experience with ERP systems and operational processes.
• Excellent organizational and communication skills.

Responsibilities

• Manage payroll submission and leave management tasks.
• Oversee procurement processes for indirect materials.
• Operate switchboard and reception duties effectively.

Skills

Attention to detail

Communication

Negotiation

Teamwork

Organizational skills

Education

Bachelor’s degree in Business Administration

Supply Chain Management

Tools

ERP platforms like SAP

Procurement software

Microsoft Excel

Microsoft Word

Job description

Press Tab to Move to Skip to Content Link

Select how often (in days) to receive an alert:

Job Id: 11400

City: Durban, KwaZulu-Natal, South Africa

Department: Manufacturing

Function: Business Services

Employee Type: Permanent Full Time

Seniority Level: Associate

Note

Screen readers cannot read the following searchable map.

Reporting To: Head of Manufacturing, Africa

Skip Level Reporting: Head of SCM, Africa & Middle East

Function: SCM Projects

GJL: 2B-GJL

Location: Durban, South Africa

About UPL

UPL is focused on emerging as a premier global provider of total crop solutions designed to secure the world’s long-term food supply. We aim to win farmers' hearts worldwide with innovative products and services that promote sustainable agriculture. UPL is the fastest-growing company in the industry, delivering strong financial results and creating value for investors. Our commitment extends to improving our presence, workplace, and customer engagement, recognizing that humankind is one community.

Our purpose is 'OpenAg', an agriculture network fostering sustainable growth for all, without borders. We believe in teamwork, agility, speed, structured processes, and having fun while achieving our goals.

Role Summary

The main purpose of this role is to manage factory administrative activities related to reception duties, employee payroll submission, and indirect materials and services procurement at the Canelands manufacturing site. The role involves collaborating with functional teams to ensure payroll and procurement tasks are completed accurately and timely.

Responsibilities

Administrative: Payroll submission

• Review, analyze, and document clocking data weekly to calculate employee working times.
• Submit weekly reports for managerial review and approval.
• Compile monthly payroll data for final approval and submission within deadlines.

Administrative: Leave management

• Check and advise managers on leave discrepancies regularly to ensure timely corrections.

Administrative: Petty Cash management

• Reconciling petty cash accurately and timely before approval.

Switchboard and Reception

• Operate switchboard effectively, take and pass messages accurately.
• Handle visitors professionally, minimizing delays.
• Respond to employee and client queries.

Ad-hoc

• Participate in SHEQ and 5S standards adherence.
• Assist in site event planning, courier arrangements, and stock takes.
• Update reports, conduct audits, and handle documentation as needed.

Responsibility Weightage and % of Time

Responsibility	Weightage	% of Time Spent
Payroll submission	50	40%
Leave management	10	10%
Petty Cash management	5	5%
Procurement	25	35%
Switchboard and Reception	10	5%
Ad-hoc	5	5%

Strict adherence to Company Financial Integrity, Anti-trust, and Competition Law is required.

Strategic focus: 20% Strategic, 80% Tactical

Number of Direct Reports: 0

Number of Indirect Reports: 0

Stakeholders

Internal:

• Manufacturing, Maintenance, Logistics, Planning & Warehousing teams: communication regarding purchase requisitions, payroll, and leave issues.
• Payroll team: leave accuracy, payroll, petty cash.

External:

• Vendors: assist with supplier delivery performance data.

Knowledge, Skills, and Experience

• 1-3 years experience with ERP platforms like SAP, Ivalua, or eProcurement systems.
• 2-4 years in administrative roles or procurement of indirect materials/services in agro-chemicals or chemicals.
• Experience across processes like MRO, manufacturing, maintenance, logistics, warehousing, CAPEX & OPEX.
• Advanced Excel and Word skills.

Technical Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• Excellent organizational, communication, and negotiation skills, proficiency in procurement software.

Behavioral Requirements

• High accuracy and attention to detail.
• Ability to handle urgent issues and adapt to changing circumstances.
• Resilience and ability to deal with adversity.
• Creative thinking, holistic approach, risk-taking, and opportunity maximization.
• Results-oriented, goal-driven, efficient, and quality-focused.
• Knowledge of social, economic, and environmental factors impacting business, strategic thinking.
• Empowers colleagues, builds rapport, recognizes achievements.
• Customer-centric, understands and fulfills customer needs.