Planning Administrator

Pepkor Lifestyle; Boksburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic opportunity has arisen at a leading logistics company for a Planning Administrator. In this role, you will support the transport planning function, ensuring efficient and accurate administration of transport schedules and logistics management. This position requires strong organizational abilities, a detail-oriented approach, and experience in a fast-paced logistics environment.

Qualifications

• Must have minimum 2 years experience in transport/logistics administration.
• Proficiency in Microsoft Office suite and transport/logistics systems.
• Strong communication and interpersonal skills.

Responsibilities

• Provide administrative support to the transport planning team.
• Maintain trip schedules and driver rosters.
• Coordinate deliveries and resolve scheduling issues.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Education

Matric / Grade 12

Diploma or certificate in Logistics, Transport Management, or Business Administration

Tools

Microsoft Office

SAP

Transport Management Systems (TMS)

Job description

Job Purpose:

Responsible to plan the demand to achieve agreed service level agreements. The Planning Administrator plays a critical role in supporting the transport planning function by ensuring the accurate, efficient, and timely administration of transport schedules and routing.

Key Dials:

1. Plan the demand within the agreed service level agreements
2. Monitor the demand to achieve agreed service levels
3. General administration duties pertaining to the department requirements
4. Deals with customers in a customer centricity manner
5. Effective self-management and teamwork

Key Responsibilities:

• Provide daily administrative support to the transport planning team.
• Capture, update and maintain trip schedules, route plans, and driver rosters on internal systems.
• Assist with the preparation and distribution of route plans, delivery schedules, and related documentation.
• Ensure accurate data entry of vehicle movements, delivery times, and customer details.
• Liaise with drivers, warehouse teams, and customer service to coordinate deliveries and resolve any scheduling issues.
• Monitor route progress and adjust plans in response to delays, breakdowns, or urgent delivery changes.
• Maintain filing systems and databases for transport records, compliance documents, and performance tracking.
• Generate reports related to vehicle utilization, route adherence, and on-time delivery metrics.
• Support the Planning Manager with any ad hoc reporting and administrative tasks.
• Ensure compliance with health and safety standards and company transport policies.

Minimum Requirements:

• Matric / Grade 12 (essential).
• Diploma or certificate in Logistics, Transport Management, or Business Administration (advantageous).
• Minimum 2 years of experience in an administrative role within a transport or logistics environment.
• Proficient in Microsoft Office (Excel, Outlook, Word) and transport/logistics systems (e.g., SAP, TMS, or similar platforms).
• Strong organisational and time management skills.
• Excellent attention to detail and data accuracy.
• Ability to work under pressure in a fast-paced environment.
• Strong communication and interpersonal skills.

Key Competencies:

• Problem-solving and decision-making.
• Planning and organising.
• Accountability and reliability.
• Team collaboration.
• Adaptability and flexibility.
• High level of integrity and confidentiality.