Pharmacy License Administrator - Midrand

Dis-Chem Pharmacies; Gauteng; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is seeking a Pharmacy License Administrator to provide vital administrative and regulatory support to their pharmacy operations. This role involves ensuring compliance with South African Pharmacy Council regulations and managing documentation related to pharmacy licenses. The ideal candidate will possess strong communication skills and a keen attention to detail, ensuring that all pharmacies operate within legal frameworks. Join a forward-thinking company that values integrity and quality in its operations, offering a market-related salary and benefits including medical aid and provident fund.

Benefits

Medical aid

Provident fund

Staff account

Qualifications

• 3-5 years’ experience as a pharmacy administrator.
• Knowledge of SAPC and DOH licensing processes.

Responsibilities

• Provide comprehensive administrative support to pharmacy operations.
• Ensure compliance with SAPC and DOH regulations.
• Manage documentation and liaise with regulatory bodies.

Skills

Knowledge of South African pharmacy regulations

Strong communication skills

Proficiency in Microsoft Office

Attention to quality and detail

Interpersonal skills

Education

Grade 12 / Matric

Diploma or Certificate in Business Administration

Job description

Dis-Chem Pharmacies in Midrand has an opportunity available for a Pharmacy License Administrator. Provide comprehensive administrative and regulatory support to the pharmacy operations team in the acquisition, renewal, and maintenance of pharmacy licenses. Ensure full compliance with the South African Pharmacy Council (SAPC), Department of Health (DOH), and other relevant legislative requirements. Responsible for managing documentation, acting as a liaison with regulatory bodies, and supporting pharmacy design compliance in accordance with licensing standards.

Minimum Requirements

Essential:

• Grade 12 / Matric
• Diploma or Certificate in Business Administration or related field
• Minimum of 3 – 5 years’ experience as a pharmacy administrator

Job Specification

Pharmacy License Administration and Documentation

• Prepare, submit, and monitor pharmacy license applications and renewals in accordance with SAPC and DOH regulations.
• Maintain accurate records for each site/project, including certificates, licensing correspondence, and compliance documents.
• Ensure all operational pharmacies hold valid and current licenses.
• Coordinate and follow up with regulatory authorities for timely processing of license applications.
• Record and report any modifications to licensed pharmacies to SAPC and DOH.
• Facilitate and document changes to existing licenses with relevant authorities.
• Manage de-registration processes for closed pharmacies.
• Address and resolve non-compliance issues or regulatory feedback.

Compliance Support

• Ensure adherence to all legal and regulatory requirements for pharmacy operations.
• Monitor updates to pharmacy laws/regulations and implement necessary changes.
• Assist with document preparation for inspections and audits.
• Conduct research and provide demographic support for new license applications.
• Collaborate with Projects teams to ensure pharmacy design meets licensing criteria.

Liaison with Regulatory Bodies

• Act as the primary contact with SAPC, DOH, and other regulatory bodies.
• Schedule and coordinate inspections and audits.
• Partner with internal teams to compile and complete application packs.
• Provide regular updates and reports to the Operations Director on licensing progress and feedback.

General Administrative Support

• Assist pharmacy teams and the Operations Director with administrative tasks.
• Manage meeting logistics, minutes, and action plans related to licensing.
• Maintain confidential records and handle sensitive information discreetly.
• Compile reports on license statuses, renewals, and inspections.

Reporting and Documentation

• Maintain accurate reports on license applications, audits, and regulatory updates.
• Ensure documentation is properly stored and accessible for audits.

General

• Adhere to Dis-Chem Policies and SOPs.
• Follow Health and Safety regulations.
• Discuss license applications only with relevant parties, maintaining confidentiality.

Competencies

Essential:

• Knowledge of South African pharmacy regulations, SAPC, and DOH licensing processes.
• Ability to stay updated on legislative changes and ensure compliance.
• Understanding of operational, financial, and legal impacts of licensing.
• Strong communication skills.
• Proficiency in Microsoft Office and familiarity with compliance systems.
• Interpersonal skills.
• Attention to quality and detail.
• Self-management skills.

Special Conditions of Employment

• South African citizen
• MIE, clear criminal and credit checks
• Driver’s license and reliable transport
• Occasional travel

Remuneration and Benefits

• Market-related salary
• Medical aid
• Provident fund
• Staff account

Note: Only successful applicants will be contacted. If you haven't been contacted within two weeks after the closing date, consider your application unsuccessful. Dis-Chem is an equal opportunity employer and supports the recruitment of People with Disabilities.