Pharmacy Administration Manager

Faircape Health; Wes-Kaap; On-site; ZAR 30,000 - 50,000; Full time

Job summary

Faircape Health is seeking a Pharmacy Administration Manager to oversee stock management across its pharmacy and wards. The ideal candidate will be passionate about efficiency and precision, contributing to high-quality patient care in a supportive environment. The role involves detailed stock control, collaboration with internal teams, and developing efficient inventory processes.

Benefits

Quarterly performance bonuses

Long service leave

Onsite Barista

Subsidised vending machine snacks

Discounted internet packages

Fixed flexi-time

Subsidised parking

Qualifications

• Proven experience in stock control or inventory management roles.
• Strong computer literacy and data management skills.
• Experience with pharmaceutical stock control systems is advantageous.

Responsibilities

• Oversee effective stock control in pharmacy storerooms.
• Monitor stock levels and manage reordering needs.
• Conduct regular stock counts and ensure accurate recording.

Skills

Communication

Problem Solving

Organizational Skills

Attention to Detail

Education

Matric (Grade 12)

Certificate/Diploma in Inventory Management, Supply Chain, Logistics, or Administration

Job description

Faircape Health, a leading private healthcare provider in the Western Cape, is setting the standard in quality care with over 300 beds across our Faircape Life retirement villages and our flagship Health Rehabilitation Centre at Tokai Estate.

We deliver expert frail, dementia, palliative, restorative care, and rehabilitation services in a secure and supportive environment — all backed by a team of highly trained professionals and vibrant wellness programmes.

We’re on the lookout for a Pharmacy Administration Manager who’s ready to make a real impact by managing and maintaining stock across our pharmacy store room, dispensary, and ward stock room. If you’re passionate about precision, efficiency, and contributing to world-class patient care — we’d love to hear from you!

Why Join Us?

At Faircape, we value our employees and offer a range of benefits, including:

• Quarterly performance bonuses – your hard work deserves to be rewarded!
• Long service leave – we appreciate and recognize your dedication.
• Onsite Barista – enjoy free, barista-made coffee!
• Subsidised vending machine snacks – quick energy boosts when you need them.
• Discounted internet (ISP) packages – stay connected at a reduced cost.
• Fixed flexi-time (07:00 - 18:00) – supporting work-life balance.
• Subsidised parking – making your commute hassle-free.

Duties will include the following, but not limited to:

• Oversee effective stock control of all medical and surgical items across the pharmacy storeroom, dispensary, and wards
• Receive and check all incoming stock for accuracy; ensure correct unpacking, capturing, and storage
• Monitor stock levels, usage trends, and expiry dates; manage reordering needs and support timely returns or write-offs of expired stock
• Conduct regular stock counts (daily, weekly, monthly) and ensure all transactions are accurately recorded by month-end
• Support compliance with inventory processes such as replenishments, internal/external transfers, goods receiving, and stock adjustments
• Communicate with internal teams (nursing, finance, procurement) to eliminate redundant stock, improve standardisation, and reduce waste
• Manage the central storeroom and assist with stock-related queries from the team
• Prioritise daily tasks to meet operational timeframes and complete associated administrative duties
• Provide general support and complete ad hoc tasks as required by the Pharmacy Manager

Qualifications

• Matric (Grade 12) is essential
• A relevant certificate or diploma in Inventory Management, Supply Chain, Logistics, or Administration is advantageous

Experience and Knowledge

• Proven experience in stock control, inventory management, or a similar administrative role
• Strong computer literacy
• Ability to understand and work with numbers, data, and stock movement trends
• Clinic Manager / Propharm experience advantageous
• Knowledge and experience of pharmaceutical stock control systems advantageous

Skills and Attributes:

• Reliable and accountable with a strong sense of responsibility and ownership
• Excellent communication skills, both verbal and written, with the ability to engage professionally at all levels
• Sound decision-making and problem-solving abilities in a fast-paced environment
• Highly organised with strong planning skills and the ability to manage multiple tasks effectively
• Detail-oriented, with a focus on accuracy in stock handling and administrative tasks
• Professional and well-presented, with a confident and approachable manner
• High level of integrity and strong ethical standards
• Adaptable to change, with the ability to remain focused and flexible under pressure
• Collaborative team player who contributes to a positive working environment

Specific Requirements

• Solid and positive written references
• Clear credit record
• No criminal record
  

Normal working hours are Mondays to Fridays from 08h00 until 17h00 with a 45 minute lunch break. The company allows employees, by approval of the direct manager, to work flexi time between 06h30 and 18h30.

With centrally located and modern offices just across from Cavendish in Claremont, Faircape offers market-related salaries, dependent on experience, qualifications, skills and attributes.

Should you not receive a response within 2 weeks of applying, please consider your application unsuccessful.