Personal & Executive Operations Assistant

AtripleA Recruitment & Temps; Gauteng; On-site; ZAR 240,000 - 360,000; Full time

Job summary

A leading company in Gauteng is seeking a Personal & Executive Operations Assistant to enhance operational efficiency and communication within teams. The role involves supporting the COO through task management, operational procedures, reporting, and general assistance. Candidates should possess advanced Microsoft Excel skills and an analytical mindset, along with a strong ability to coordinate with diverse teams.

Qualifications

• Must provide proof of competency in advanced Excel functions.
• Strong communication skills to coordinate with teams.
• Detail-oriented and able to multitask effectively.

Responsibilities

• Manage the COO’s mailbox and prioritize communications.
• Assist in documenting Standard Operating Procedures (SOPs).
• Develop and analyze reports and dashboards for tracking metrics.

Skills

Advanced Microsoft Excel skills

Organizational skills

Communication skills

Analytical mindset

Tech-savvy

Job description

Job Title : Personal & Executive Operations Assistant (Pretoria)

Description :

The Personal & Executive Operations Assistant role is crucial in ensuring operational efficiency, streamlining communication, and maintaining accountability across teams.

Key Responsibilities :

• Email & Task Management : Manage and clear the COO’s mailbox, prioritize important communications, and follow up on action items.
• Operational Support : Assist in setting up and documenting Standard Operating Procedures (SOPs) to optimize workflows.
• Reporting & Dashboards : Develop, maintain, and analyse reports and dashboards to track key metrics and operational progress.
• Accountability & Follow-Ups : Ensure tasks are completed by relevant team members, follow up on deadlines, and provide regular progress updates.
• Meeting Coordination : Schedule and prepare agendas for meetings, take minutes, and ensure follow-through on action points.
• General Assistance : Run errands, handle miscellaneous administrative tasks, and provide personal support to the COO as needed.

Qualifications and Requirements :

• Advanced Microsoft Excel skills (Must Provide Proof of Competency)

This includes : Power Query

Text Functions

Date & Time Functions &Remove Duplicates

Data Validation

V / X-lookup

Subtotal Formula

• Highly organized, detail-oriented, and able to multitask effectively
• Strong communication skills to coordinate with different teams and stakeholders.
• Analytical mindset with experience in reporting, dashboards, and data tracking.
• Ability to take initiative and ensure follow-through on critical tasks.
• Tech-savvy and proficient in office tools, project management platforms, and reporting software