Personal Assistant to Sales (CPT Onsite)

Datafin; Cape Town; On-site; ZAR 200,000 - 350,000; Full time

Job summary

A leading property specialist seeks a meticulous Personal Assistant to support Sales staff in a dynamic environment. Responsibilities include managing schedules, assisting with client coordination, and maintaining CRM systems. The ideal candidate will possess strong organizational skills and 3+ years of experience in a similar role.

Qualifications

• 3+ years as a Personal Assistant.
• Strong attention to detail and organizational skills.
• Experience with Salesforce or similar CRM platforms.

Responsibilities

• Manage daily calendars and email communications.
• Prepare documentation for client meetings.
• Update Salesforce with task progress and deal status.

Skills

Attention to detail

Organizational skills

Communication

Multitasking

Tech-savvy

Tools

Microsoft Office Suite

Salesforce

Job description

ENVIRONMENT:

A forward-thinking Property Specialist seeks a highly meticulous, proactive & excellent multitasker to fill the role of a Personal Assistant to provide dedicated support to key Sales staff. This is a fast-paced, high-output environment where attention to detail, initiative, and discretion are key. The ideal candidate will play a vital role in enabling its Head of Sales and Senior Sales Consultant to focus on core sales activities by managing day-to-day administration, communication, and client coordination tasks. Applicants will require at least 3+ years proven work experience in a similar role, have to be tech-savvy with good working knowledge of the Microsoft Office Suite & experience with Salesforce or similar CRM platforms preferred (Training can be provided).

DUTIES:

Diary & Schedule Management -

• Manage daily calendars, schedule meetings, property viewings, and internal obligations.
• Anticipate scheduling conflicts and proactively resolve them.

Email & Communication Support -

• Assist with drafting and sending client correspondence and follow-ups.
• Prioritise and filter incoming communication.

Client Coordination -

• Prepare documentation and meeting packs ahead of client meetings.
• Track follow-up actions, offer letters, and feedback post-engagement.

Sales & CRM Support -

• Update Salesforce with meeting notes, task progress, and deal status.
• Track documentation, agreements of sale, and client milestones.

Personal & Operational Admin -

• Assist with light personal admin for the team (travel bookings, courier coordination, etc.).

Internal Liaison -

• Follow up with Marketing, Development, and Client Service teams on key deliverables or information requests.

REQUIREMENTS:

• Proven experience as a Personal Assistant (3+ years preferred).
• Attention to detail is mandatory.
• Strong organisational and communication skills.
• Ability to multitask, work under pressure, and maintain confidentiality.
• Tech-savvy with good working knowledge of the Microsoft Office Suite.
• Experience with Salesforce or similar CRM platforms preferred (Training can be provided).

Advantageous –

• Previous experience in Property, Real Estate, Legal, or Finance sectors.

While we would really like to respond to every application, should you not be contacted for this position within 10 working days please consider your application unsuccessful.

COMMENTS:

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Desired Skills:

• Personal
• Assistant
• to